Medical Education Prog Coord

Position Summary:

The Department of Surgery is seeking a highly organized, self-motivated professional to serve as a Medical Education Program Coordinator supporting the Vascular Surgery Residency Program and the Division of Urology. Under general supervision, this position is responsible for coordinating the day-to-day administrative, educational, and clinical operations across both areas.

This role requires strong attention to detail, the ability to manage competing priorities in a fast-paced environment, and excellent communication skills. The coordinator works closely with program leadership, faculty, residents, and patients, serving as a central point of contact for programmatic, clinical, and administrative functions.

Key Responsibilities:

Residency Program Coordination (Vascular Surgery):

• Manage all administrative aspects of the residency program, including recruitment, onboarding, and orientation of residents.
• Maintain and track documentation required for accreditation (e.g., ACGME compliance).
• Develop and manage complex resident schedules, rotations, and educational activities.
• Coordinate program events such as graduations, retreats, and conferences.
• Monitor program expenses, budgets, and reimbursements.
• Serve as liaison with external regulatory and accreditation agencies.
• Support the Program Director and residents with day-to-day program operations.
• Maintain databases and residency management systems (e.g., New Innovations).

Clinic & Faculty Coordination (Division of Urology):

• Coordinate patient scheduling, including new and follow-up appointments, and manage patient intake information.
• Support multiple faculty members with administrative needs, including calendar management, travel arrangements, and licensure tracking (DEA, Medical Board, Board of Pharmacy).
• Ensure clinical documentation is prepared and available for patient visits across clinic locations.
• Coordinate departmental and divisional meetings, including quarterly faculty meetings and monthly division meetings.
• Assist in recruitment processes for faculty positions across subspecialties (e.g., Urology).
• Track faculty leave and and FOM accounts.
• Support revenue management efforts, including tracking delinquent documentation.
• Prepare reports, correspondence, and presentation materials.
• Assist with purchasing, expense tracking, and reconciliation processes.