MEDICAL EDUCATION AND IRB COORDINATOR

The Medical Education and Institutional Review Board (IRB) Coordinator at Riverside Medical Center provides administrative support for research, clinical student programs, and continuing medical education (CME). This position is responsible for coordinating clinical education experiences for non-physician learners, managing the Continuing Medical Education (CME) program in compliance with Illinois State Medical Society (ISMS) accreditation requirements, and supporting the IRB and research activities. 

Essential Duties

Clinical Student Coordination

• Collaborate with the Clinical Student Coordinator to manage and coordinate clinical education experiences. 
• Organize and manage clinical rotations and placements for students and shadowers ensuring alignment with their educational requirements.
• Coordinate clinical affiliation agreements with academic institutions to facilitate student placements, ensuring agreements are executed and maintained.
• Schedule and coordinate clinical experiences, including assigning students to appropriate departments and preceptors.
• Serve as students' primary point of contact, addressing any concerns or issues related to their clinical experiences.
• Provide guidance and support to students throughout their clinical rotations, including orientation and ongoing mentorship.
• Act as a liaison between students, educational institutions and clinical staff to facilitate smooth communication and collaboration.
• Ensure that all student placements comply with institutional policies, regulatory requirements, and accreditation standards.
• Maintain accurate and up-to-date records of student rotations, evaluations, and other relevant documentation.
• Prepare and present reports on student performance and program outcomes to educational institutions and medical center leadership.
• Handle administrative tasks related to student placements, including scheduling, record-keeping, and correspondence.

Continuing Medical Education (CME)

• Coordinate the Continuing Medical Education (CME) program for the medical staff. 
• Ensure compliance with Illinois State Medical Society (ISMS) accreditation requirements by maintaining accurate records and documentation. 
• Provide administrative support to CME planners, including activity planning, documentation, evaluations, and reporting. 
• Coordinate CME events, educational activities, and related communications. 
• Maintain CME files and assist with accreditation reviews and reporting. 

IRB & Research:

• Facilitate monthly Institutional Review Board (IRB) meeting by preparing the agenda and packet, ordering refreshments, taking meeting minutes, and disseminating IRB decisions.
• Review all applications to the IRB, including informed consent, to determine completeness and consistency with federal guidelines and institutional requirements.
• Assist with the preparation of documents used in research, quality improvement, and other scholarly activities conducted in the Graduate Medical Education department.
• Assure research activities are conducted in adherence to sponsor's research protocol, state and federal regulations, and Riverside policy by conducting internal audits.
• Maintain a high level of knowledge and understanding of study protocols.
• Schedule Research Review Committee meetings and takes minutes.
• Provide CITI Program training instructions and assistance to investigators, trainees, and research staff; oversee CITI Program platform; assign courses, as needed.
• Assist in identifying areas of focus for educational topics and present education on Research regulations and IRB policies and procedures.
• Review Research and IRB department policies and procedures to ensure accuracy and efficiency.
• Schedule meetings with trainees and research coordinators, as needed. 
• Maintain strict confidentiality.

General Administrative Responsibilities

• Develop a working knowledge of team members' responsibilities to provide departmental coverage and support as needed. 
• Coordinate meetings, prepare correspondence, maintain records, and assist with reports and presentations. 
• Collaborate with internal departments and external educational institutions to support educational and research initiatives. 
• Other duties as assigned to support the success of the department. 

Required Experience

• Ability to organize multiple projects and prioritize competing deadlines. 
• Strong organizational, communication, and interpersonal skills. 
• Ability to interact professionally with physicians, faculty, students, researchers, and hospital leadership. 
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. 
• Ability to maintain confidential information and exercise sound judgment. 
• Knowledge of educational programs, regulatory compliance, or research administration preferred. 

Required Education

• Bachelor's degree in healthcare administration, education, business, health sciences or a related field required. 

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Riverside Healthcare offers a comprehensive suite of Total Rewards: benefits and nationally rated employee well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so your journey at and away from work is remarkable. Our Total Rewards package includes: 

Compensation

             Base compensation within the position’s pay range based on factors such as qualifications, skills, relevant experience, and/or training

             Premium pay such as shift differential, on-call

             Opportunity for annual increases based on performance

Benefits - .5 to 1.0 FTE

             Paid Time Off programs

             Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

             Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses

             Defined contribution retirement plans with employer match and other financial wellness programs

             Educational Assistance Program

Benefits - .001 to .49 FTE:

             Paid Leave Hours accrued as you work

Employee Health Requirements

Exposure/Sensory Requirements

Exposure to: 

Chemicals: Toner for copier and printer, liquid paper, others as listed in department's MSDS.

Video Display Terminals: Extreme

Blood and Body Fluids: None

TB or Airborne Pathogens: None

Sensory requirements (speech, vision, smell, hearing, touch):

Speech: Needed to answer phone and communicate with customers.

Vision: Required to see computer screens, filing, preparing agenda packets and writing minutes.

Smell: Helpful for detecting electrical fire.

Hearing: Required to answer phones, and communicate with customers.

Touch: Required for operation of computer and phones.

Percentage of time during the normal workday the employee is required to: 

Sit: 86%

Twist: 1%

Stand: 4%

Crawl: 0%

Walk: 2%

Kneel: 1%

Lift: 1%

Drive: 1%

Squat: 1%

Climb: 0%

Bend: 2%

Reach above shoulders: 1%

The weight required to be lifted each normal workday according to the continuum described below:

Up to 10 lbs: Frequently

Up to 20 lbs: Occasionally

Up to 35 lbs: Not Required

Up to 50 lbs: Not Required

Up to 75 lbs: Not Required

Up to 100 lbs: Not Required

Over 100 lbs: Not Required

Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):Reams of paper are raised from floor to 3' one at a time for storage and back down to table height. 

Maximum consecutive time (minutes) during the normal workday for each activity:

Sit: 180

Twist: 10

Stand: 10

Crawl: 0

Walk: 5

Kneel: 5

Lift: 3

Drive: 5

Squat: 5

Climb: 0

Bend: 5

Reach above shoulders: 10

Repetitive use of hands (Frequency indicated):

Simple grasp up to 10 lbs. Normal weight: 5 lbs

Frequently Pushing &pulling Normal weight: occasionally

Fine Manipulation: Stapler, paper, telephone, carts with equipment for lecture.

Repetitive use of foot or feet in operating machine control:

Environmental Factors & Special Hazards:

Environmental Factors (Time Spent):

Inside hours: 8

Outside hours : N/A

Temperature: Normal Range

Lighting: Average

Noise levels: Average

Humidity: Normal Range

Atmosphere: n/a

Special Hazards: None

Protective Clothing Required: None