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Medical Community Liaison

Wheeler Staffing Partners

San Diego, CA

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JOB DETAILS
SALARY
$21
LOCATION
San Diego, CA
POSTED
4 days ago

Medical Administrative Specialist
Location: San Diego, CA | On-Site
Employment Type: Contract-to-Hire
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Onsite)
Pay Rate: $17.75 – $23 per hour

Position Overview
Wheeler Staffing Partners is seeking a detail-oriented and customer-focused Medical Administrative Specialist to support physician order management and administrative operations in a fast-paced healthcare environment. 

This role serves as a critical liaison between internal teams and physician offices, ensuring timely processing, tracking, and completion of physician orders while maintaining professional communication and exceptional customer service.

Key Responsibilities

Physician Order & Workflow Management

  • Manage EMR workflow tasks related to physician orders, including generating, processing, and tracking orders requiring physician signature.

  • Organize and distribute physician orders using each physician office’s preferred delivery method (electronic, fax, mail, or in person).

  • Monitor outstanding orders and perform timely follow-up to ensure completion, escalating issues when necessary.

  • Receive signed orders, upload and attach documentation within the EMR system, and communicate completion to appropriate stakeholders.

  • Assist internal departments with obtaining required documentation from external providers and physician offices.

Physician Office & Stakeholder Communication

  • Serve as a primary point of contact for physician offices regarding order status, delivery preferences, and documentation requests.

  • Coordinate with physician offices to improve order workflows and streamline communication processes.

  • Build and maintain professional relationships with physicians, office staff, and internal teams.

Administrative Support & Operations

  • Maintain accurate documentation and records in compliance with organizational and healthcare standards.

  • Utilize Microsoft Office and EMR systems to track workflows and manage documentation.

  • Cross-train across multiple administrative functions and support team operations as needed.

  • Prioritize workload effectively to ensure timely completion of daily tasks and follow-ups.

Required Qualifications

  • High school diploma or equivalent required

  • 1–3 years of healthcare administrative, medical office, or physician office experience

  • Medical terminology knowledge required

  • Valid driver’s license (must be current and not expired)

  • Strong computer skills, including Microsoft Word, Excel, and Outlook

  • Excellent verbal and written communication skills

  • Strong organizational, multitasking, and time management abilities

  • Customer-focused mindset with professional interpersonal skills

  • Ability to work onsite Monday – Friday, 8:00 AM – 5:00 PM

Preferred Qualifications

  • Experience working in a physician office, clinic, or home health environment

  • Vocational or technical healthcare certification (Medical Assistant, CNA, or similar)

  • Experience with Homecare Homebase (HCHB) software

  • Experience working with EMR systems and physician order management workflows

Key Competencies

  • Healthcare Administration

  • Physician Order Management

  • Medical Terminology

  • Electronic Medical Records (EMR)

  • Healthcare Customer Service

  • Administrative Coordination

  • Microsoft Office Suite

  • Time Management and Organization

  • Healthcare Operations Support

Why Work with Wheeler Staffing Partners
Wheeler Staffing Partners connects talented professionals with leading organizations across healthcare, corporate, and professional services industries. Our team is committed to supporting your career growth by providing access to meaningful opportunities, competitive compensation, and ongoing support throughout your assignment and beyond. We prioritize strong partnerships, transparent communication, and helping you achieve long-term career success.

About the Company

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Wheeler Staffing Partners

Wheeler Staffing Partners' (WSP) has outstanding client relationships providing consultants with access to some of the most desirable employment opportunities across the nation. Our experience, the solutions we provide, our business processes, and partnerships with our consultants and clients has made the company one of the most sought after placement firms for job seekers and companies of all sizes. WSP, provides all candidates with career opportunities, skill assessments, and interview consulting services and our clients with the candidates that meet their culture and skill set. From our Executive Retained Search Teams, Direct Hire and Contract Staffing Professionals to our RPO Service offerings, we create models to deliver a world-class service, with a sense of urgency and professionalism at the best price. Let us put our expertise and services to work for you!

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2014
WEBSITE
http://wheelersp.com/