Medical Billing and Administrative Coordinator

Overview

Position Summary

Fairweather is seeking a Medical Billing and Administrative Coordinator to support the Anchorage and DAC clinic operations. This position will be responsible for medical billing, invoice coordination, electronic health record (EHR) management support, and day-to-day administrative functions for the medical department.

The ideal candidate is organized, detail-oriented, comfortable working in a fast-paced environment, and familiar with medical terminology, billing workflows, and clinic operations.

Essential Duties and Responsibilities

Medical Billing and Revenue Support

• Process and manage medical billing for Anchorage and DAC clinic operations
• Review patient encounters and ensure accurate coding and documentation
• Work with providers and clinic staff to resolve billing discrepancies
• Assist with CPT, ICD-10, and other billing code review and entry
• Coordinate with finance regarding invoices, payment tracking, and client billing
• Support occupational health and drug/alcohol program billing workflows
• Maintain billing records and assist with reporting as needed

Electronic Health Record (EHR) Support

• Assist with management and maintenance of electronic health record systems
• Ensure accurate entry of patient demographics, insurance, and encounter information
• Help troubleshoot workflow or documentation issues within the EHR platform
• Support compliance with HIPAA and confidentiality requirements

Administrative Support

• Provide general administrative support to the medical department
• Assist with scheduling, onboarding paperwork, training tracking, and document organization
• Support clinic communication and coordination with providers, clients, and internal departments
• Maintain electronic and paper records as required
• Assist with supply ordering, tracking, and operational support projects when needed

Qualifications

• Experience with medical billing and coding required
• Familiarity with electronic health record systems required
• Knowledge of CPT, ICD-10, and healthcare billing processes preferred
• Strong organizational and communication skills
• Ability to handle confidential information professionally
• Proficient with Microsoft Office and general computer systems
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Previous experience in occupational health, remote medicine, or clinic operations
• Experience working with invoicing and client billing coordination
• Familiarity with Alaska medical operations or industrial medicine environments

Work Environment

This position is based in Anchorage, Alaska and supports both Anchorage and DAC clinic operations. Work may involve coordination with remote medical staff, operational teams, and multiple internal departments.

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities

This job description is not an employment agreement or contract, implied or otherwise, other than an at will relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.