Medical Administrative Support Specialist

Black Bear Talent is urgently hiring a detail-oriented Medical Administrative Support Specialist to assist during an upcoming software conversion project. This role will play a key part in helping maintain workflow continuity and ensuring day-to-day administrative processes continue moving efficiently throughout the transition. The ideal candidate will have a background in medical administrative support, strong computer proficiency, and a solid understanding of HIPAA regulations and confidentiality standards. This position requires someone who is highly organized, dependable, and able to manage sensitive information with accuracy and discretion.

This is a contract role with hours being Monday - Friday, 8:00am - 4:30pm, and possible overtime

Key Responsibilities

• Support daily operations during a medical software conversion process
• Review, organize, and route incoming documents including faxes, scanned materials, notes, and related correspondence
• Upload and move documentation into appropriate work group folders and systems
• Maintain accuracy and organization of digital records throughout the conversion
• Ensure confidential patient and organizational information is handled in compliance with HIPAA standards
• Assist in keeping administrative workflows moving efficiently during periods of change and transition
• Communicate effectively with internal teams to ensure documents are routed correctly and timely

Qualifications

• Previous experience in a medical administrative assistant or similar healthcare administrative role required
• Working knowledge of HIPAA regulations and confidentiality requirements
• Strong computer skills with the ability to navigate multiple systems and digital file management
• Proven attention to detail and ability to maintain accuracy in a fast-paced environment
• Strong organizational and time management skills
• Ability to work independently while supporting a collaborative team environment
• Experience scanning, organizing, and electronically managing documents preferred

Additional Information

This is a contract position supporting a software conversion initiative. The assignment length may vary based on business needs and project timelines. The ideal candidate will be comfortable working in a fast-paced environment and adaptable to changing priorities while helping ensure smooth day-to-day operations during the transition.

At Black Bear Talent we’re not just about filling a space. We partner with you to find the right fill for your needs. Our number one goal is to find you the career candidate and building the relationship with the employer as your trusted source for staffing and direct hires

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