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Matter Data Management Coordinator

Perkins Coie LLP

Seattle, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounting Software, Accounts Receivable, Billing, Business Operations, Communication Skills, Compensation and Benefits, Data Collection, Data Entry, Data Management, Data Processing, Data Quality, Data Sets, Detail Oriented, Federal Laws and Regulations, Financial Operations, Genetics, Identify Issues, Leadership, Legal, Microsoft Excel, Microsoft FAST, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Professional Services, Reporting Skills, State Laws and Regulations, Team Player, Technical Support, Technical Training, Writing Skills
LOCATION
Seattle, WA
POSTED
30+ days ago
Job Description:

Perkins Coie is searching for a Matter Data Management Coordinator who will work on a small team responsible for ensuring master data completeness and quality throughout the life of a matter (including new matter intake, maintenance, and closing).

The Matter Data Management Coordinator will collaborate with various groups that provide master data inputs, including Attorneys, Financial Operations, Business Operations, Conflicts, Pricing, and others. This role will serve as a subject matter expert for the firm's rate-related technologies and processes, including Elite 3E rates modules, Rate Navigator, and other specialty software.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

Receive and review all incoming matter intake, change, and closing submissions to ensure complete and quality data and coordinate with requesting personnel to address and troubleshoot any issues or questions

Input and/or correct master data in systems of record, including 3E, Rate Navigator, and Intapp (as necessary)

Analyze engagement documentation (i.e., engagement letters and outside council guidelines) to incorporate terms into systems of record

Set up and maintain custom rate agreements at the request of the legal staff, e-billing, billing, and pricing groups

Provide technical assistance and training to the billing team regarding client/matter and timekeeper rates setup and maintenance, and support special technical projects as requested

Perform regular data quality audits on matter-related datasets, identifying inconsistencies, duplicates, and incomplete records

Compile data and develop reports, as requested, to support leadership decisions regarding taking on a new client or matter

Respond to inquiries by telephone and email, conferring with attorneys, legal staff, and business partners regarding client/matter setups, content, concerns, and requests (as necessary)

Perform other duties, as assigned

Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm's attendance expectations

SPECIFIC SKILLS REQUIRED

Strong written and oral communication skills

Accurate and fast data processing in Microsoft Word, Outlook, and Excel

Strong attention to detail, efficient organizational skills, and the ability to multi-task

Ability to perform well under pressure of heavy volumes of requests and execute assignments with virtually no direction

Knowledge of the intake, legal billing, and accounts receivable policies and procedures

Work well in a team environment

SPECIFIC SKILLS PREFERRED

Familiarity with standard accounting/billing procedures

Familiarity with standard databases and/or accounting software applications

Elite 3E accounting and Intapp software experience strongly preferred

EDUCATION, LICENSES, CERTIFICATIONS, AND EXPERIENCE

Requires a BA degree and a minimum of 1-3 years of relevant business intake, billing, and/or accounting experience in a professional services firm, or equivalent combination of experience and education.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancingdiversity and inclusionboth within the firm and throughout our collective communities. Work with one of the100 Best Companies to Work Forand receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance,accruedpaid time off plan starting at20 daysannually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More informationregardingbenefits and programs may be foundhere.

This position may be filled in the following location(s).The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range.Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Washingtonstate compensation range: $57,980 to $83,720 annually

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

About the Company

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Perkins Coie LLP