Materials Manager

Scope of Position:

The Materials Manager is a key leader in our custom HVAC manufacturing environment, responsible for ensuring the seamless flow of materials to support uninterrupted production.

This role blends tactical execution (such as creating and managing purchase orders, inventory control, and supplier coordination) with strategic responsibilities in sourcing, production scheduling, and capacity planning. The ideal candidate will bring expertise in commodity markets, ERP systems, and lean principles to drive efficiency and continuous improvement in a dynamic, engineered-to-order operation.

We seek a hands-on, detail-oriented professional with strong leadership potential--someone eager to grow into higher-level roles and help shape the future of our organization.

Essential Duties and Responsibilities:

Daily

• Update and maintain daily production schedules to align with material availability.
• Monitor inventory levels and ensure timely replenishment to support production schedules.
• Review and approve purchase orders, resolve supplier issues promptly.
• Coordinate with production and engineering teams to address material shortages or quality concerns.
• Track inbound shipments and manage receiving/inspections processes.
• Manage and disposition non-conforming materials in coordination with quality and production teams to minimize impact on schedules.

Weekly

• Review capacity plans and adjust production schedules based on demand and resource constraints.
• Collaborate with operations to forecast short-term material needs.
• Update ERP system with accurate inventory and procurement data.
• Hold team meetings to review KPI's (Inventory turns, on-time delivery, cost savings).

Monthly

• Conduct monthly capacity planning reviews to ensure alignment with sales forecast and production goals.
• Analyze inventory trends and adjust safety stock levels
• Prepare and present monthly cost analysis and material spend reports.
• Identify and implement process improvements for procurement and inventory management.
• Conduct supplier performance reviews and address any compliance or delivery issues.
• Review and update approved supplier list based on performance metrics.
• Analyze trends in nonconformance and implement corrective actions with suppliers and internal teams.

Yearly

• Develop long-term production capacity strategies to support growth and scalabilty.
• Develop and execute strategic sourcing plans and reduce costs and mitigate supply risk.
• Negotiate annual contracts and pricing agreements with key suppliers.
• Lead budgeting and forecasting for material costs.
• Drive continuous improvement projects aligned with business objectives.
• Train and develop team members for succession planning and skill enhancement.

Conforms to all Quality and Environmental Management Systems policies, objectives, and obligations.

Performs any other related duties and responsibilities as assigned.