Townsen Surgery Center - East Dallas is looking for a Materials Coordinator to join our team in Mesquite, Texas. The Materials Coordinator is responsible for ensuring that the facility is properly stocked with all supplies by implementing, measuring, and directing supply chain activities within the operating room/surgical services. The Materials Coordinator is primarily responsible for supporting OR operations through inventory management and fostering a collaborative environment between the supply chain and the clinical surgical services team members.
Essential functions include leading the facility's operating room needs to include requisitioning, inventory controls, instrument acquisition, and supply optimization. The Materials Coordinator effectively cultivates relationships with physicians, clinicians, and hospital vendors. They source vendors and products to locate specialized equipment, supplies, and services as requested by the medical staff and approved by the administration team. They coordinate the placement of purchase orders in a timely manner when requisitioned by various departments. They continually communicate with the Operating Room Manager/Team Lead regarding special procedure requirements and work with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies.
The Materials Coordinator verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice; works in collaboration with accounting to ensure correctly priced invoices are paid and others with discrepancies are corrected timely. They verify that packing slips and purchase orders have been reconciled according to policy and address any discrepancies with the vendor in a timely fashion. They proactively review schedules and patient census to foresee any unusual high or low demand of supplies and order accordingly. They review files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays, making product end users aware of same.
The Materials Coordinator monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line; searches at regularly intervals the best priced items and possible need to make vendor changes. They record and assess all materials quality, movement, and expenditure; ensure all equipment/instruments that leave the facility are logged and properly returned timely. They prepare and file detailed records on procurement activity, quantity, and vendors. They maintain files in accordance with Hospital Policy and Procedures, maintain records of warranties and contracts with vendors, and maintain supplies and records for bio-hazardous waste management.
Knowledge, skills, and abilities include demonstrating knowledge of appropriate vendors from whom to obtain requested equipment and supplies. Education and experience include a high school diploma or GED, six (6) months in materials management in the Operating Room or Surgical Services, and BLS certification or must complete certification within 90-days of hire.