Marketing & Proposal Coordinator

Misc.

• Execute marketing objectives for the year.
• Plan and oversee social media content creation across different platforms.
• Ensure exec. and PMs are aware of posts.
• Monitor and analyze internal and external social media engagement.
• Capture and edit project photos and videos.
• Develop and edit website projects.

RFQ/Proposals

• Work closely with technical staff to gather information and create project write-ups.
• Assist in researching RFQ requirements and tailoring proposals to client needs.
• Create calendar invites and detailed emails to ensure a clear understanding of deadlines and materials from technical team and marketing team.
• Maintain history of proposal content, addendums and other relevant materials for future use.
• Manage the database containing current proposal logins and passwords.
• Create and update employee and subconsultant resumes.
• Coordinate with team members to ensure timely submission of proposals and track proposal progress.
• Attend pre-proposal meetings (when applicable).
• Track and record proposal win/losses.

Branding

• Uphold and enforce brand standards across all marketing materials, proposals and events.
• Oversee embroidery projects for branded merchandise and promotional items, ensuring the accurate representation of the company's logo.
• Assist in the selection of promotional items and collecting pricing from multiple suppliers.
• Complete holiday gift (and holiday party raffle) PowerPoint, with collaborations from the marketing team.
• Ensure that corporate gifts reflect the brand’s identity and values.

Administrative Support

• Coordinate with the administrative assistant for marketing assistance.
• Maintain organized records and documentation related to marketing and events.
• Ensure celebrations align with our company culture and standards.