Marketing Coordinator

SummaryThe Marketing Coordinator's primary responsibility is to develop strategic proposals and marketing materials that communicate the firm's services and brand to potential clients, professional organizations, and industry partners. Working closely with Senior Leadership, they will organize, coordinate and support all aspects of marketing efforts.Please upload a portfolio with your application; only candidates with submitted portfolios will be considered.ResponsibilitiesPrepare or assemble written and visual information for client presentationsMaintain scheduling and tracking systems for individual pursuit and proposal elements and statusAssist in developing pursuit plans and client outreach activities ahead of RFP releaseHelp to produce thoughtful, high-impact, and engaging SOQs/proposals, including editing and graphics; prepare for digital and/or print reproductionIdentify and monitor SOQ/proposal criteria, ensure response is fully compliantWork closely with our technical staff and leadership to create compelling messages.Handle production and arrange for on-time delivery of SOQs/proposalsGather content from team and consultants as neededTrack pre-submittal meeting schedules and attendees, identify decision-makersRecord and distribute notes from pre-submittal and public sector meetingsMaintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing listsEnsure compliance with copyright laws and photographer usage rightsIdentify images related to contentContribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visualsGather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experienceOther duties as assigned.Education & ExperienceAssociates or Bachelors degree in marketing, communications, journalism, public relations, preferred2-5 years of overall marketing experience, required; 1-3 years in AEC or professional services, preferredProficient with Microsoft Office, Adobe Creative Suite, InDesign, or other similar programs.Detail-oriented and organized, with exceptional prioritization and problem‑solving skills.Excellent creative writing and verbal communicationSkilled in collaborating with diverse personalities and management across locationsMust thrive working in a deadline‑driven environment.Ability to meet graphic standards and produce effective promotional materialsBroad knowledge of marketing strategy, business development, and the AEC industryExperience developing content for new market sectors, service lines or start‑ups a plusWriting or Communications background a plusPhysical RequirementsAbility to sit for extended periods of time at a desk and work on a computer.Ability to occasionally stand, walk, reach, bend, or lift objects up to 15 pounds (e.g., files, office supplies).Manual dexterity to operate standard office equipment, including computers, phones, printers, and scanners.Visual ability to read documents, spreadsheets, and computer screens.Ability to communicate clearly and effectively in person, over the phone, and via digital platforms.Ability to occasionally travel to other offices (e.g., internal meetings or trainings).#J-18808-Ljbffr