Marketing Coordinator

We are seeking a MARKETING COORDINATOR to join the team in Pleasanton, CA. This dynamic and enthusiastic team member will lead and coordinate marketing pursuits, including SOQs, proposals, interview presentations, and related deliverables across multiple sectors and offices, while developing high-quality materials aligned with DAHLIN’s brand standards. This role will also support broader marketing initiatives related to conferences, events, presentations, communications, and firmwide campaigns.

The ideal candidate is highly organized, capable of managing multiple fast-paced deadlines simultaneously, and able to work collaboratively in a team-oriented environment.

Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is required to be onsite at least three days per week, and as needed for office, team, or employee meetings, at our Pleasanton, CA office.

Interested? If so, please read through this entire posting – your attention to this is an important part of how we evaluate our candidates.

WHAT YOU WILL DO:

• Serve as the lead and main-point-of-contact for marketing-related pursuits for assigned teams, from initial RFP/Q discovery through preparation and production of final deliverables.
• Coordinate pursuit schedules, submission requirements, deadlines, and deliverables to ensure timely and accurate completion of proposals and presentations.
• Collaborate with the Marketing / BD Team and Project Managers / Executives to produce SOQs, proposals, and interview presentations in alignment with DAHLIN’s brand style guide.
• Coordinate with project sub-consultants to gather information related to RFP/Qs, as required.
• Collaborate with technical staff for project interview preparation; bring in consultants as needed.
• Update and organize marketing information for cut sheets, case studies, resumes, copy database, etc.
• Develop presentation slide decks and marketing materials for pursuits, conferences, client events, and firm initiatives.
• Ensure consistency in branding, format, and content in relation to all deliverables and graphics; consult resources as needed on specialty graphic production.
• Update people and project information in Vantagepoint and support the teams in tracking wins/losses and debriefs.
• Organize and maintain all pursuit-related graphic assets in OpenAsset.
• Coordinate marketing and company events; attend industry conferences and events as directed by Marketing Operations Manager.
• Other projects as assigned.

• Proficiency in Adobe Creative Suite and Microsoft Office
• Graphic design experience is strongly preferred.
• Works well under pressure with the ability to meet deadlines and handle multiple tasks simultaneously
• Well-organized, extremely detail-oriented and a self-starter
• Professional demeanor and able to present a positive image of DAHLIN in line with its overall brand
• Excellent verbal and written communication skills
• Excellent grammatical, proofreading and editing abilities
• Ability to handle proprietary and confidential information
• Adaptable personality, with a sense of urgency
• Knowledge of Deltek Vantagepoint CRM a plus
• Knowledge of OpenAsset a plus
• A/E/C industry experience is highly desirable

• Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field.
• 1-3 years of related industry experience in the A/E/C field preferred.
• Involvement in the Society for Marketing Professional Services (SMPS) a plus.
• Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position.

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.

The salary range for this position is $60,00-$75,000 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

DAHLIN is an award-winning architecture, planning, and interiors design firm with offices located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.

How to Apply: Please upload your resume and a cover letter (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to work for our firm. Inquiries that do not follow these instructions may not be considered.

One last note…We regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now!

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As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify.

DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud.

DAHLIN values your privacy. Please click here for additional information.

We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.

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