Description:
Temporary position- Manager, Space Data and Analytics
The department is seeking a temporary Manager, Space Data and Analytics who will oversee and manage space data analytics and reporting for the School of Medicine (SoM). The Manager, Space Data and Analytics willserve as the primary contact and subject matter expert on all SOM space and occupancy information. This position may participate in strategic space planning and presents SoM space analyses and recommendations to various senior leadership space and planning committees. This position is a hybrid position.
Develop and design methods for identifying data patterns and trends in available information sources using a variety of qualitative and quantitative techniques. Proactively suggest areas of investigations.
Analyze space data and determine if space is correctly classified. Make recommendations to SoM departments and use judgement to provide corrective action steps as appropriate.
Create validation reports and scripts to audit iSpace data correctness and completeness.
Investigate space data issues to determine the root cause, initiate corrective action.
Provide oversight to OFPM Space Administrator to collaborate with SoM Space Coordinators to make the appropriate corrections to their department data as necessary.
Identify and resolve space coding variances and discrepancies between SU and Hospital space data.
Provide subject matter expertise for ad-hoc projects and inquiries (e.g., requests for statistical analyses or surveys).
Serve as subject matter expert for all SoM space data classification, coding, and reporting requests. Publish and communicate SoM space guidelines on classifications and coding.
Collaborate with OFPM functional teams (i.e., Planning, Project Management and Transition Strategies). Validate and ensure data accuracy and completeness.
Lead annual Space Data Certification process across SoM.
Partner and collaborate with SU to establish guidelines, schedule, and deliverables for SoM.
Assist with space certification training for SoM DFA and space coordinator community.
Ensure that SU fiscal space data certification requirements are completed for SoM.
Collaborate with technical staff, project teams or vendors to develop standardizing processes and systemize routine reports, dashboards, and metrics.
Partner with LBRE and OFPM Tech Services to identify and implement ways our SU space data systems can be utilized to improve space information and utilization.
Serve as primary contact and subject matter expert on all SoM space and occupancy information. Serve as subject matter expert for all SoM space data classification, coding, and reporting requests.
Implement a consistent and continuous process across SoM to input and maintain accurate and complete space data in our University (SU) space data systems.
Manage multiple activities in a deadline-oriented environment; highly organized, flexible, and rigorous attention to detail. Effectively manage multiple requests from internal and external customers.
Desired Qualifications:
Experience with space management and/or space planning required.
Able to develop insightful business intelligence reports (KPIs, metrics, ad hoc queries) and/or dashboards.
Able to examine data problem areas, find process redundancies, and automate or standardize the data collection process.
Must have experience in space database management (e.g. Archibus)
Advanced Microsoft Office (Excel, PowerPoint, etc.) skills
Experience in AutoCAD, Excel Visual Basic, PLSQL, Oracle Database, OBIEE, Tableau.
Have a broad understanding of system integration, database structures, and table field mappings.
Requirements:
Title: Manager, Space Data and Analytics
Location Address: 1701 Page Mill Road, Palo Alto, CA 94304
Remote/onsite/hybrid: Hybrid
Duration of project (start and end date): April 27-July 26, 2026
Full time or part time: Full Time
Number of hours per week: 40
Shift timing/schedule: 8am-5pm, Monday-Friday
Number of temps required: 1
Will the resource be working with minors No
How many years of experience are required 5 years
Will this role extend or possibly convert to a FTE No
Top 3 requirements to hire Space Experience, Data knowledge, database management system software