Manager of Records and Post Release Units (ADMINISTRATIVE OFFICER III SUPERVISOR)

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

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GRADE

15

LOCATION OF POSITION

Baltimore City

6776 Reisterstown Road

Baltimore, MD 21215

POSITION DUTIES

This position manages three work units that provide services critical to the operation of the Parole Commission. The four units managed are as follows: Warrant Unit This unit is responsible for processing all special reports submitted by DPSCS Community Supervision (CS) field agents for Commission review. It is also responsible for preparing, issuing and recalling retake warrants. NCIC Warrant Unit Ensuring that NCIC warrant data entry is completed on offenders not in custody, and confirming HITS from all judicial localities. Revocation Unit This unit is responsible for ensuring that offenders are promptly scheduled for preliminary and revocation hearings after identification. Records Unit: This unit is responsible for storing and maintaining control of all housing, parole/mandatory release supervision files as well as delinquent files. It is also responsible for maintaining all retention files for up to 5 years.

Job duties include but are not limited to:

Post-Release Unit Responsibilities

• Oversees the management of active supervision and delinquent files, and ensures that all files are accurately tracked when processed
• Ensures that orders to recall warrants are properly and promptly processed in order to avoid unnecessary detention of offenders
• Monitors unit activities and resources to ensure maximum efficiency
• Ensures that the NCIC warrant unit is completing warrants within the established timeframes

Records Unit Responsibilities

• Directs the daily operation of the Records Unit to ensure that files needed for parole hearings, correspondence, or file review are pulled and tracked in a timely manner
• Ensures that reports issued by Community Supervision from the DPSCS reporting system are retrieved and processed in accordance with the established procedures

Other Duties

• Responds to attorneys, family members, and the general public on issues concerning the warrant and/or revocation process in a timely manner
• Prepares quarterly MFR report in accordance with the established timeframe
• Coordinates the transfer of parole violators being considered for HDU placement

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:Â Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:Â Three years of administrative staff or professional work.

Notes:

• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
• Candidates may substitute the possession of a Bachelor''s degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Two (2) years of experience supervising employees in a Public Safety setting
• Two (2) years of experience using Offender Case Management System (OCMS) & National Crime Information Center (NCIC)

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operatorâs license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.Â

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:Â STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per yearÂ
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a childÂ
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Resumes will not be accepted in lieu of an application. Online applications are highly recommended. However, if you are unable to apply online, the paper application, supplemental questionnaire, and required documents may be emailed to Kimberly.Banks@Maryland.gov. Emailed application materials must be received in our office by the closing date for the recruitment. Only additional materials that are requested will be accepted for this recruitment.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State''s diversity.