Manager of Building & Facilities

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $56,395 and $71,340, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE

Working under general direction of the Assistant Director of Facilities Engineering, the Manager of Building & Facilities (Manager) is responsible for the startup support, day-to-day operational management, and long-term reliability of the state-of-the-art Interdisciplinary Science & Engineering Building (ISEB). The position serves as the primary facilities and operations lead for the ISEB, ensuring safe, efficient, compliant, and reliable operation of mission-critical building systems supporting advanced research laboratories. The Manager acts as the central point of contact for researchers, Environmental Health & Safety (EHS), research administration, contractors, zone skilled trades workers, custodial supervisors, and all relevant external service providers.

ESSENTIAL FUNCTIONS

• The Manager serves as the primary facilities manager for the ISEB, overseeing daily operations that support research laboratories and core facilities. The role ensures the safe, efficient, compliant, and reliable operation of building systems; coordinating with Environmental Health & Safety and Research Administration; and maintaining building-specific operating procedures and documentation. (25%)
• The Manager manages maintenance and lifecycle activities for all building systems by administering preventive maintenance programs through the CMMS, monitoring BAS to maintain stable research environments, and coordinating responses to emergencies and planned or unplanned system outages. (25%)
• The Manager supports capital renewal and renovation projects through participation in design reviews and construction coordination, standards compliance, assisting with commissioning and acceptance activities, and coordinating service contracts and warranties to ensure long-term system performance and reliability. (15%)
• The Manager works closely with zone skilled trades workers and contracted service providers and assists with operating budget development, cost tracking, and fiscal accountability to support efficient and reliable building operations. (10%)
• The Manager supports activation of renovated laboratory spaces by coordinating readiness checklists and system turnover, leading CMMS asset setup, and conducting post-occupancy reviews to ensure systems are fully operational and supported for long-term use. (10%)
• The Manager provides advanced technical troubleshooting and failure analysis for complex building and laboratory systems, assists with triage and response to equipment failures, collaborates with zone skilled trades workers to resolve persistent or difficult-to-diagnose issues, and supports long-term system reliability. (8%)
• The Manager utilizes advanced diagnostic instrumentation to verify system performance and compliance, documents equipment failures and system conditions, and prepares technical reports on equipment performance, ventilation conditions, and code and standards compliance to support informed decision-making and continuous improvement. (7%)

NONESSENTIAL FUNCTIONS

• Perform Other duties as assigned (<1%)

  CONTACTS

  Department: Regular contact with Assistant Director for Facilities Engineering to discuss priorities and operational difficulties requiring resolution. Frequent contact with Facilities Coordinators and zone skilled trades workers regarding problematic equipment and failures. Frequent contact with project managers in Planning, Design, and Construction regarding upcoming, ongoing, and recently completed projects.

  University: Occasional contact with facilities management within schools with regards to documentation of existing conditions and needs. Occasional contact with departmental administration and faculty involving the resolution of specific problems or urgent projects.

  External: Regular contact with vendors, contractors, and manufacturers

  Students: Infrequent contact with students.

  SUPERVISORY RESPONSIBILITY

  No director supervision

  QUALIFICATIONS

  Education/Certifications: High School education required. Bachelors degree preferred. The following are preferred disciplines: engineering, facilities management, construction management or related field. Also prefer CEFP, CFM, PMP, CxA or similar certifications.

  Experience: 5 years of related experience required with Bachelors degree or 10 years of related experience required with High School education.

  REQUIRED SKILLS

  • Strong communication and organizational skills
  • Innovative problem-solving and trouble-shooting skills to creatively improve and maintain the University built environment
  • Knowledge of centrifugal machinery (pumps, fans) preferred
  • Knowledge of hydronic and steam design and operation principles preferred
  • Writing skills for drafting both short and long reports regarding equipment needs, standards, energy consumption, project status and deficiencies, etc.
  • Knowledge of accounting, budgeting, and calculations regarding payback and total cost (and energy) of ownership
  • Proficiency with a variety of software such as Visio, Adobe Creative Suite, etc. in addition to typical office software (Word, Excel, etc.)
  • Skills with data analytics, plots, regressions, statistical analyses, and the ability to clearly present complex datasets to effectively drive informed decision-making processes
  • Ability to closely review both drawings and other forms of documentation for accuracy, adherence to best design practices, constructability, efficiency (cost and energy), and other relevant figures of merit, to technically verify the correctness of design parameters. Ability to closely review installation and operation documentation for various pieces of equipment.
  • Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors, and customers face to face.
  • Willingness to learn and utilize Artificial Intelligence (AI).

  WORKING CONDITIONS

  Occasional lifting of up to 75 lbs. Must be physically capable of reaching any area of facility to inspect jobs, including confined spaces (manholes, tunnels, ditches, etc.), roofs and catwalks; this may involve frequent bending, stooping, stretching, crawling, and climbing. Work maybe outdoors at times, or be located in noisy, hot, wet, dusty or dirty environments. Personal Protective Equipment may be required and provided to limit exposure to hazards. Extended and/or variable working hours may be required, either due to planned or emergency work. This position is classified as "essential," meaning in some weather events, emergency or other defined time period, this staff position may be required to report to work even when the University is closed to other staff.

  EEO Statement

  Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

  Reasonable Accommodations

  Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

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