Accounting, Accounts Payable, Administrative Skills, Background Investigation, Billing, Bookkeeping, Budgeting, Building Systems, Business Solutions, Calendar Management, Communication Skills, Construction Inspection, Contract Management, Contract Processing, Contract Review, Cost Analysis, Detail Oriented, Develop and Maintain Customers, Driver's License, Educational Administration, Emergency Response, English Language, Equipment Maintenance/Repair, Establish Priorities, Expense Tracking, Facilities Management, Facilities and Maintenance, Federal Laws and Regulations, Financial Analysis, Funding, Genetics, HVAC, High School Diploma, Interpersonal Skills, Inventory Management, Leadership, Legal, Mail Processing, Maintain Compliance, Maintenance - HVAC, Maintenance Services, Microsoft Excel, Microsoft Word, Multilingual, Multitasking, Needs Assessment, Office Management, Operations Management, Organizational Skills, Payroll Administration, People Management, Performance Management, Plumbing, Presentation/Verbal Skills, Preventative Maintenance, Pricing, Procedure Development, Procurement Management, Project Tracking, Project/Program Coordination, Project/Program Management, Property Maintenance, Property Rentals, Proposal Writing, Public Works, Purchase Orders, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Rentals, Safety Training, Schedule Development, School Buildings, Spanish Language, State Laws and Regulations, Support Documentation, Systems Maintenance, Team Player, Time Management, Training Program, Training/Teaching, Willing to Travel, Writing Skills
MANAGER - FACILITY - SY 26-27
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Job Title: Office Facilities Manager
Reports to: Director of Facilities & Assistant Director
Location: Central Office
Job Type: This is a full-time position (260 Days)
Welcome to Lawrence Public Schools
Lawrence Public Schools is committed to ensure college, and/or career ready. We achieve this by providing a standards-based, rigorous instructional program focused on academic achievement and the development of 21st-century skills, accompanied by a comprehensive system of support. These efforts are monitored and assessed regularly to ensure accountability to all stakeholders.
Position Summary:
Lawrence Public Schools (LPS) educates more than 14,000 students in grades pre-kindergarten through 12 across more than 30 school buildings. Under the direction of the Director and Assistant Director of Facilities or their designee, the Zone Manager of Facilities is responsible for the planning, development, coordination, management, and maintenance of a designated group of district schools and programs to ensure operational excellence, cleanliness, safety, and the full educational use of all facilities. The Zone Manager serves as a liaison between Lawrence Public Schools, the Lawrence Department of Public Works, school administration, and other departments, while also providing high-level administrative support through the management of information, correspondence, scheduling, payroll, and confidential reports. As a highly organized, discreet, and professional leader, the Zone Manager coordinates sensitive communications, collaborates with multiple stakeholders, ensures the efficient operation of the Facilities Department, and recognizes that responsibilities and conduct are not limited to prescribed hours, requiring the time, effort, and commitment necessary to effectively achieve the goals and mission of Lawrence Public Schools.
Essential Duties & Responsibilities:
- Provide leadership, management, and oversight for an assigned subset of district schools and programs ("Zone"), ensuring that all facilities are maintained in a safe, clean, efficient, and educationally supportive condition.
- Coordinate and supervise all custodial, maintenance, and preventative maintenance operations, including the direct supervision, evaluation, scheduling, training, hiring, and performance management of custodial staff across all shifts.
- Conduct regular inspections of buildings, grounds, and equipment; oversee summer cleaning programs; respond to emergency maintenance issues.
- Ensure compliance with local, state, and federal regulations, district policies, environmental standards, and safety requirements.
- Collaborate closely with the Director and Assistant Director of Facilities, school administrators, head custodians, and outside vendors to coordinate maintenance projects, preventative maintenance programs, HVAC operations, specialized equipment servicing, and facility improvement initiatives.
- Manage departmental purchasing and procurement activities, including coordinating bids and contract renewals, preparing bid specifications, obtaining pricing through COMMBUYS, generating and reviewing contracts, submitting purchase orders, processing vendor invoices, maintaining revolving accounts, and ensuring compliance with purchasing regulations and budget guidelines.
- Monitor departmental expenditures, perform monthly cost analyses, maintain accurate financial records, review open purchase orders, and support accounts payable functions to ensure timely processing of payments.
- Oversee inventory management for custodial supplies, equipment, and materials across all district buildings, ensuring adequate stock levels, accurate recordkeeping, and timely distribution of resources.
- Maintain work order systems, track facility repair requests, coordinate responses with appropriate personnel, and monitor project completion to ensure efficient operations throughout the district.
- Provide high-level administrative support by managing correspondence, screening and prioritizing communications, maintaining confidential records, coordinating schedules and custodial calendars, tracking staff attendance and leave balances, processing and balancing payroll and timesheets, verifying payroll account codes, maintaining personnel documentation, and supporting school building rental procedures and recordkeeping requirements.
- Work collaboratively with district staff and departments, provide training and support on systems including Munis, COMMBUYS, payroll, rentals, invoicing, and related administrative functions, maintain confidentiality in all business matters, and perform other duties as assigned by the Superintendent, Chief Operating Officer, Director of Facilities, Assistant Director of Facilities, or their designee.
Knowledge, Skills & Abilities:
- Candidates must possess strong communication and interpersonal skills, both oral and written, with the ability to effectively interact with employees, vendors, administrators, teachers, parents, students, and community members.
- The successful candidate will be a self-starter with excellent organizational skills, attention to detail, the ability to establish priorities, multitask, and perform effectively in a high-volume, fast-paced environment while meeting deadlines.
- Knowledge of state and local codes, advanced mechanical aptitude, and expertise in plumbing, HVAC, and other building systems are required, along with the ability to assess facility needs and make maintenance recommendations.
- Physical strength and agility sufficient to perform frequent physical tasks are necessary.
- Bilingual proficiency in English and Spanish, including reading, writing, and speaking, is strongly preferred.
- Candidates must demonstrate a strong work ethic, flexibility in scheduling, the ability to work collaboratively as part of a cohesive team, a commitment to supporting students, families, and schools, and a dedication to maintaining and enhancing professional skills relevant to the position.
- Willingness to collaborate and contribute to a team-oriented culture
- Openness to receiving and applying feedback to grow professionally
- Strong interpersonal and communication skills with students, families, and colleagues
Qualifications & Requirements:
- High School Diploma, equivalent, or completion of a vocational school program required.
- Must possess a Massachusetts Certified Public Purchasing Official (MCPPO) certification and a valid Massachusetts driver's license with a clean driving record.
- Reliable transportation is required for travel throughout the district.
- Candidates should have 5-8 years of experience in building maintenance, preferably in an educational setting.
- At least 3 years of experience in purchasing, accounts payable, bookkeeping, or a related field.
- Demonstrated proficiency with Munis, COMMBUYS, Microsoft Excel, Word, Google Drive, IQ Incident software, accounting functions, accounts payable processes, contract generation and review, and other related business software is required.
- Bilingual Spanish/English a plus
Equal Opportunity Employer
Lawrence Public Schools is an equal opportunity employer committed to fostering an inclusive environment for employees and applicants. We encourage individuals from diverse backgrounds to apply.
Pay Range
Non-Discrimination Statement
Lawrence Public Schools is dedicated to maintaining a workplace and learning environment free from discrimination based on race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, disability, or any other basis prohibited by law. We prohibit retaliation against individuals who oppose discrimination or participate in investigations.
All offers of employment are contingent upon the successful completion of the required background check and availability of funding.
Position : 395551001
Location : CENTRAL OFFICE
Posting End : 06/26/2026
Salary: $75,411.00-$97,837.00
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