Manager, Cost Analysis

Company DescriptionBy working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Financial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with university and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.More about FAD: Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.Engage with respect, honesty, and integrityCultivate equity, diversity, inclusion, and belongingWelcome innovation, collaboration, and flexibilityEnjoy our work, grow professionally, and aim for the extraordinaryLearn more about Financial Administration (finance.harvard.edu) and our eight reporting units.Job DescriptionThe Office for Sponsored Programs is a department within Harvard University's Financial Administration (FAD) that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers and schools across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, assist with audits, and promote knowledge of sponsored research administration throughout the University research community through training and other educational programs.The Manager of Cost Analysis leads cost analysis operations, FAS costing integration, and team management, with primary responsibility for overseeing core Faculty of Arts and Sciences (FAS) cost accounting activities as part of the OSP Reporting team. The Manager directs FAS space survey development and execution, space density analysis, and research cost allocations, and approves FAS Academic Service Center rates to ensure compliance with federal regulations. The role provides strategic oversight for development of the University's F&A cost proposal and related costing methodologies, oversees University-wide service center activities and rate approvals, and provides oversight of equipment management activities within the University's property program. In addition, the Manager provides supervision, training, and cross-functional coordination to ensure consistent application of costing methodologies and alignment across central and school-level cost accounting and compliance functions.Job Specific ResponsibilitiesFASLead cross‑functional collaboration with the FAS Facilities and Planning Office and Office of Finance to support rate development, strategic costing decisions, and alignment of research space and cost allocation methodologiesOversee the development and execution of space surveys in partnership with the FAS Planning Office, including designing and delivering training to departments and ensuring accurate, complete survey submissions and appropriate research space usage calculationsEstablish and oversee reporting metrics related to space and administrative cost components supporting enterprise‑wide analytics and strategic decision‑makingReview and approve annual Academic Service Center rate proposals, including oversight of rate development, evaluation of new service centers and rate structures, and ensuring compliance with federal regulations while optimizing cost recoveryFADOversee equipment management activities within the University's property program, including inventory tracking, review of sponsor requirements, and compliance with federal regulations and institutional policies related to capital equipmentOversee University-wide Academic Service Center activities, including review of new service center proposals, annual rate and cost recovery reviews, and guidance to schools and departments on rate development, compliance requirements, and operational practicesDevelop and deliver guidance and training for school administrators on federal regulations and institutional policies related to cost accounting, including F&A cost principles, cost allocation, and compliance requirementsSupervise and develop Cost Analyst staff of three direct reports, including assigning work, reviewing analyses and deliverables, and providing ongoing guidance, training, and performance feedbackQualificationsBasic QualificationsBachelor's degree or equivalent work experience requiredMinimum of 7 years' relevant work experienceAdvanced knowledge of federal regulations and cost principles governing sponsored research, including indirect (F&A) cost identification, allocation, and rate development in higher educationUnderstanding of government review and audit practices for Facilities & Administrative (F&A) cost proposalsAdvanced knowledge of sponsored research regulationsSupervisory experienceAdditional Qualifications and SkillsAdvanced cost accounting and financial analysisStaff leadership and developmentKnowledge of sponsored research regulations and F&A cost principlesAbility to interpret and apply complex financial and regulatory guidanceExperience with cost allocation methodologies and rate developmentStrong communication skills, including the ability to present complex concepts to non-financial audiencesStakeholder collaboration and cross-functional coordinationProject management and organizational skillsAbility to manage multiple priorities and meet deadlinesAdditional InformationWorking Conditions: Onsite work is performed in an office setting.Standard Hours/Schedule: 35 hours per week. Primarily remote role with flexibility to work on-site and optional in-person meetings bi-monthly. On-site attendance expectations may evolve based on business needs.Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.Pre-Employment Screening: Identity, Education.Other Information: This position has a 90-day orientation and review period.Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Salary Grade and RangesThis position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:Generous paid time off including parental leaveMedical, dental, and vision health insurance coverage starting on day oneRetirement plans with university contributionsWellbeing and mental health resourcesSupport for families and caregiversProfessional development opportunities including tuition assistance and reimbursementCommuter benefits, discounts and campus perksEEO/Non-Discrimination Commitment StatementHarvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.#J-18808-Ljbffr