Manager, Congress and Events Marketing

Job Description Header:
ADMA Biologics is a biopharmaceutical company relentlessly committed to creating superior products for immunodeficient patients at risk for infection. It is our devotion to this underserved population that fuels us and our hands-on approach to production and development that sets us apart. If you are looking for a dynamic, innovative, growing company in the biopharmaceutical industry that is committed to excellence and integrity, then consider ADMA Biologics. We currently have an exciting opportunity available for a Manager, Congress and Events Marketing in Boca Raton, FL!

Job Title: Manager, Congress and Events Marketing

Job Description:

Position Summary

This role is responsible for leading the planning and execution of ADMA's presence at congresses, internal events, and related marketing initiatives, ensuring high-quality, compliant, and strategically aligned experiences. The position combines project leadership, cross-functional collaboration, vendor management, and operational execution to support both external congress activities and internal corporate events. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while driving projects from concept through completion. This position holder is responsible for preparing the submission package including the promotional document for review and the references.

Essential Functions (ES) and Responsibilities

• Lead the congress strategy, planning and execution of approximately 50 regional and national congresses annually, ensuring strong alignment with ADMA's commercial and medical objectives.
• Own congress and event execution from planning through completion, including communication with compliance, coordination of timelines, vendors, sponsorships, attendee management, and on-site support.
• Partner closely with Sales, Marketing, Medical Affairs, Scientific Communications, and National Accounts/ Market Access to determine event priorities, attendee participation, and overall event strategy.
• Coordinate congress logistics including booth presence, exhibit materials, shipping logistics, registrations, and pre- and post- event communication with internal attendees and sales representatives.
• Manage sponsorship opportunities and exhibitor deliverables and payments to ensure deadlines and conference requirements are met.
• Work with the warehouse to ensure congress materials are packed and shipped.
• Lead planning and execution of ADMA internal events including meetings (i.e. National Business Meeting, Holiday Party) and trainings.
• Support venue sourcing, vendor management, contract coordination, and negotiation efforts to deliver high-quality events within budget.
• Think strategically about event flow, attendee experience, engagement opportunities, and overall execution to ensure successful and professional events.
• Develop and manage event timelines, budgets, and tracking tools to maintain organization across multiple concurrent events and priorities.
• Lead pre-congress briefings for leadership and internal attendees, including training for onsite attendees on what to expect and best practice.
• Identify opportunities to improve processes, streamline event execution, and enhance ADMA's presence and impact across congresses and internal events.

• Education Requirements: Bachelor's Degree in Marketing or Relevant Field
• Experience Requirements: 3-5 years in a Congress related or relevant Event Management role

• 401K plan with employer match and immediate vesting
• Medical, Vision, Life and Dental Insurance
• Pet Insurance
• Company paid STD and LTD
• Company Paid Holidays
• 3 Weeks' Paid Time Off (within the first year)
• Tuition Assistance (after the first year)
• Easily accessible to Tri-Rail. Free shuttle to the Boca Tri-Rail station