Job Title - Manager Vendor Outsourcing
Location Parsippany NJ
HM Site Foster City CA Santa Monica CA
HYBRID - Onsite 3 days a week - TWTh
Functional Area Development Operations Vendor Outsourcing
Position Type Full Time Equivalent
Department Vendor Outsourcing
is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day you will be part of a team that is changing the world and helping millions of people live healthier more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions where every individual matters and everyone has a chance to enhance their skills through ongoing development. As part of our rapidly growing science-driven organization colleagues at Gilead are revolutionizing healthcare by bringing urgently needed medicines to patients in the areas of Virology Inflammation and Oncology conditions. We are proud to have some of the most talented colleagues from across the research healthcare pharmaceutical biotechnology & business sectors working together and supporting each other to help make a real difference to the lives of patients.
Gilead Sciences is currently seeking an industry leader for Manager Vendor Outsourcing within our Development Business Operations department. The Manager will have the opportunity to lead sourcing and contracting for full service CRO contracts within Oncology. This position will be responsible to develop and maintain sourcing plans as well as sourcing events and contracting in a clinical research environment. This role will be responsible for the sourcing contracting including facilitating vendor selection RFI RFP contracting and qualification with a focus on CRO services outsourced in support of Gilead clinical trials.
The core responsibilities and skills required for this position include but is not limited to
Delivery Excellence
• Is an expert in contract management and had a history of implementing and executing category roadmaps and sourcing plans
• Develops global clinical development vendor strategy for a program or therapeutic areas
• Manages contract and sourcing activities for clinical development programs providing consistent customer service and delivering quantitative value through cost savings and transformationinnovation
• Manages the contract negotiation process across the entire life cycle including RFI vendor identification RFP vendor selection decision contracting negotiation performance monitoring change orders and ensures proper closeout of agreements to maximize contract value and achieve target savings
• Ensure the vendor selection process is compliant by managing risks
• Partners with other functions such as Compliance Legal and Regulatory as necessary
• Collaborates with internal customers in vendor bidding and proposal development RFP creation and analysis
• Partners with internal customers to develop study specifications and leverages benchmarking tools as appropriate
• Translates business requirements into vendor capabilities and develops recommendations for vendor selection for a program or therapeutic area
• Is an SME in resolving complex issues relating to contract negotiation and management
• Oversees the identification selection and management of global external service providers
• Leads Vendor bid defense meetings
• Manages the contract negotiation process for complex or high value contracts
• Demonstrates strong understanding of regulatory and legal issues pertinent to clinical development
• Is project focused and works with a sense of urgency
Strategic Thinking
• Ability to understand analyze and develop recommendations from multiple complex sources such as financial and operational perspectives
• Influence vendor selection with stakeholders at the project team level
Innovation
• Identifies develops and deploys best practices in vendor selection cost containment and category management practices
• Leverages prior experience with external benchmarking industry best practices and technology for continuous improvement
Problem Solving
• Takes ownership of issues from problem identification to successful resolution testing recommendations for reasonableness
• Triages study-level vendor management issues escalates high-risk issues to appropriate stakeholders
• Translates trends in operational and systematic issues and develops solutions with sustainability in mind to ensure roadblocks are removed during study start-up
Influence and Partnership
• Engage with study team leadership to drive sourcing strategy compliance and continued partnership
• Exhibits competency in regularly establishing relationships with internal and external cross functional teams such as clinical operations legal finance compliance
• Partners with internal stakeholders working on contracts in resolving complex issues relating to contract negotiation or management
• Manages study level vendor relationships in conjunction with Clinical Operations
Decision Making
• Delivers value by developing business solutions by translating requirements into effective sourcing solutions contractual terms and process improvements
• Asks probing questions to uncover business needs and recommends solutions e.g. negotiating timelines while maintaining standards
• Demonstrated ability to make critical decisions related to clinical vendor agreement negotiations and escalations
• Consolidates data across functions according to business requirements and recommends vendors to senior leadership for endorsement
• Resolves vendor project management issues e.g. operational challenges including scoping issues by identifying and addressing deviations from established protocols
• Identifies operational and systematic issues including frequency and escalates to the appropriate level
Communication
• Excellent communication skills and comfort level interacting with internal and external teams across all levels including regular interface with stakeholders and leadership team members
• As necessary trains internal stakeholders in contract budgeting development and administration
Capabilities and Requirements
• Experience in providing thought leadership and consistent customer service
• Expertise in the end-to-end sourcing and contracting process including RFx contract negotiation and change order management
• Demonstrates an in-depth knowledge of the clinical research process and the regulatory environment across functions
• Demonstrated leadership skills while working in fast paced and changing environment
• Financial acumen to review analyze and understand cost drivers of complex budgets
• Legal clinical operations and regulatory acumen
Knowledge Experience and Skills
• Relevant experience with a BA or MS in a relevant discipline
• MBA or JD preferred
• PMPCPSM certification or equivalent a plus
• 5 years of relevant experience