Manager, Campus Distribution & Asset Control (Contingent II)

Job Posting:

JR101836 Manager, Campus Distribution & Asset Control (Contingent II) (Open)

Department:

Auxillary Services, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

05-14-2026

Close Date:

$75,000 - $80,000

Job Description:

Reporting to the Associate Director of Business and Auxiliary Services, the Manager, Campus Distribution & Asset Control, is responsible for the comprehensive management and oversight of three distinct operational units: the University''s Asset Management, Central Receiving, and Mail Services. This critical role ensures the accurate recording, tracking, and disposition of university property and equipment, facilitates the efficient receipt and distribution of goods, and timely, secure handling of all mail and packages. It also oversees the processes and systems that support these operations, including inventory control, physical inventories, and coordinated receiving and delivery.

Responsibilities:

• I. Asset Management

• Develop, implement, and maintain policies, systems, and accounting methods for the proper recording of property and equipment acquisitions, transfers, and disposals, ensuring data integrity across Asset Management.

• Prepare reports: building and department physical inventory, year-end activity and other special reports as needed.

• Oversee the identification, tagging, and recording of new capital and sensitive property acquisitions, including collecting information from BSU purchase orders and inspecting shipments for compliance when received by Central Receiving.

• Identify, manage and tagging, and recording of new capital and sensitive property acquisitions. Identify, typically through departmental requests, and update records for corrections and disposals.

• Plan, coordinate and manage/supervise the physical inventory/audit cycle. This includes performing or supervising such tasks as: developing an audit schedule, contacting and coordinating the physical inventory work with departments, conducting the physical inventory, the preparation of departmental inventory reports, following up with departments on reconciling discrepancies, preparing interim and final departmental reports, preparing final inventory cycle reports.

• Assist in the development and maintenance of comprehensive Asset Management policies, procedures, and internal manuals.

• Ensure the proper maintenance and updating of the department's asset management software.

• Prepare specialized reports concerning capital and non-capital assets as required for internal and external stakeholders.

• Act as the initial point of contact for departmental asset-related activities and transactions.

• II. Central Receiving

• Manage the entire Bowie State University Central Receiving operations, including receiving, storage, and distribution.

• Manage the receipt, inspection, and verification of all incoming shipments and goods against delivery documents and purchase order specifications.

• Ensure timely processing and categorization of received packages (e.g., student packages, PO packages, general packages).

• Oversee the assignment and coordination of daily delivery tasks for campus-wide distribution, adapting to varying inbound volumes.

• Implement and maintain efficient warehouse organization, including labelling, storage, and walking paths for safety and efficiency (e.g., 5S principles).

• III. Mailroom Services:

• Oversee all incoming and outgoing mail services for the University, including daily USPS pickups and deliveries.

• Manage the sorting and distribution of mail and parcels to departments.

• Process monthly chargebacks for departmental mail services, ensuring cost recovery for mailroom supplies.

• Manage the documentation of daily package receipts for students and residence facilities.

• Ensure the timely handling of special mailings or urgent internal deliveries.

• IV. Supervision and Leadership

• Supervise, train, and develop subordinate personnel across Asset Management, Central Receiving, and Mailroom Services.

• Lead, train, and develop warehouse staff; enforce SOPs and safety standards.

• Monitor KPIs and implement process improvements.

• Determine work priorities, plan schedules, assign tasks, and review work performance of assigned staff.

• Facilitate daily team stand-up meetings to cover safety, daily priorities, volume overviews, task assignments, and inter-team coordination.

• Manage expenses and prepare purchase requisitions for operational needs.

• Foster a collaborative and efficient working environment, proactively addressing potential bottlenecks and ensuring seamless cross-functional support.

• Ensure compliance with relevant federal and state laws and regulations as well as University safety policies and maintain a safe work environment for all personnel.

• Other duties as assigned.

• Lead, train, and develop warehouse staff; enforce SOPs and safety standards

• Monitor KPIs and implement process improvements

Minimum Qualifications:

• Bachelors degree in a related field or equivalent combination of education and 5 years of related experience.
• Minimum of two (2) years of management or supervisory experience directly related to asset management, warehouse operations, or mailroom services, preferably within a higher education or public sector environment.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Extensive experience in property inventory methods, procedures, and asset management best practices.
• Strong knowledge of warehouse KPIs, safety standards, and WMS platforms.
• General knowledge of PeopleSoft Asset Management software and Workday.
• Demonstrated ability to design, execute, and maintain accurate records pertaining to property and logistics.
• Strong understanding of warehouse operations, including receiving, storage, and distribution principles.
• Experience in managing mail services operations, including incoming/outgoing mail processing and chargeback systems.
• Exceptional leadership, supervision, coaching, and team development skills.
• Proven ability to interact effectively and professionally with academics, administrators, staff, and students.
• Strong decision-making, planning, organizational, and problem-solving skills.
• Ability to work independently within broad guidelines, prioritize tasks, and manage multiple functions simultaneously.
• Excellent communication skills, both written and verbal, for reporting, policy development, and inter-departmental coordination.
• Commitment to safety protocols and procedures in a warehouse and mail services environment.
• Ability to handle and sort packages using pallet jacks, operate PIT equipment (if applicable).
• Work in an environment where the noise level varies.
• Lift up to 49 pounds and frequently push, pull, squat, bend and reach.
• Climb and descend stairs (when applicable)

Conditions of Employment:

• This is an essential position.

Additional Job Information:

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.