Manager, Administrative Services

Monell Chemical Senses Center

Philadelphia, PA

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JOB DETAILS

SKILLS

Administrative Management, Administrative Skills, Business Administration, Calendar Management, Communication Skills, Conference Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Leadership, Logistics, Mentoring, Microsoft Office, Multitasking, Office Equipment, Office Management, Operations Management, Organizational Skills, People Management, Performance Management, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Reporting Skills, Training/Teaching, Writing Skills

LOCATION

Philadelphia, PA

POSTED

Today

Description

Manager, Administrative Services

MONELL CHEMICAL SENSES CENTER

The Manager, Administrative Services, plays a vital role at the Monell Chemical Senses Center by ensuring the smooth and efficient operation of the Executive Office. This position involves managing and coordinating the activities of the Executive Office while supervising two Administrative Assistants. The successful candidate will demonstrate strong organizational, communication, and leadership skills to support the Executive Director and other senior leaders.

Essential Responsibilities:

Leadership and Supervision:

• Supervise and mentor two administrative assistants, providing guidance, training, and support to enhance their professional development and ensure high-quality performance.

• Coordinate and delegate tasks and responsibilities to ensure the efficient operation of the Executive Office.

Executive Support:

• Provide comprehensive support to the Executive Director, including managing calendars, scheduling meetings, and handling correspondence.

• Assist in preparing reports, presentations, and other documents for the Executive Director and senior leadership team.

Office Management:

• Oversee the day-to-day operations of the Executive Office, ensuring an organized and productive environment.

• Manage office supplies, equipment, and resources to support the needs of the Executive Office.

Communication and Coordination:

• Serve as a liaison between the Executive Office and internal and external stakeholders, ensuring clear and effective communication.

• Coordinate meetings, conferences, and events, including logistics, agendas, and materials preparation.

Project Management:

• Assist in the planning and execution of special projects and initiatives led by the Executive Office.

• Monitor project timelines, track progress, and ensure deliverables are met.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications

Minimum Requirements and Qualifications:

Bachelor's degree in business administration, management, or a related field.
Proven experience in an executive support role, preferably with experience supervising administrative staff.
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism and attention to detail.
Minimum of 3 days/week on-site expected.

• Some flexibility in work schedule, with evening and early morning hours occasionally required.

Application Instructions

Application Instructions

Please apply through our Career Center

About the Company

Monell Chemical Senses Center

The Monell Center is the world’s only independent, non-profit scientific institute dedicated to interdisciplinary basic research on the senses of taste and smell.

At Monell, world-class scientists are unlocking some of the most fundamental mysteries of what makes us human. How do we use our chemical senses to communicate? What are the cellular underpinnings of taste and smell that contribute to the difference between lifelong health and chronic disease? How do our chemical senses shape human nutrition? Which genes are responsible?

Monell’s long-standing interdisciplinary model was itself a scientific experiment when the Center was founded more than 45 years ago. Today, Monell remains a nexus where outstanding scientists from many disciplines work together to focus on a common objective: understanding the mechanisms and functions of taste and smell and how these senses relate to human health. The Center’s integrated research approaches range from basic molecular biology to behavioral neuroscience, from cellular biology to comparative ecology, from analytical chemistry to clinical work with human patients.

Monell scientists are at the forefront of discovery, exploring the senses of taste and smell in order to answer pressing questions about health, behavior, and the environment that we could not even foresee a decade ago.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Nonprofit Charitable Organizations

FOUNDED

1968

WEBSITE

http://www.monell.org/