Management Assistant - City Clerk's Office

Management Assistant - City Clerks Office

Salary

$28.26 - $38.16 Hourly

Location

175 S. Arizona Ave, Chandler, AZ

Job Type

Full-time, Regular

Job Number

2600376

Department

City Clerk

Division

1030-CITY CLERK

Opening Date

05/22/2026

Closing Date

6/5/2026 11:59 PM Arizona

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Job Announcement

The City of Chandler City Clerk's Office is currently seeking qualified individuals interested in joining our team as a Management Assistant. The position is scheduled to work Monday through Friday, 8:00 am - 5:00 p.m.

Current City of Chandler employees may only hold one position and are not eligible for additional part-time or secondary positions within the City of Chandler.

Why work for Chandler?

• Open and collaborative environment
• Up to 8 hours paid time off annually to volunteer in the community
• Dress code is business casual, with jeans on Fridays
• 3 medical plans to choose from along with dental and vision coverage
• Accrue 130 hours paid vacation in your first year, eligible for use immediately following accrual
• Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual
• 12 paid holidays annually, with the potential for additional holiday leave the end of 2026, subject to approval by the City Manager
• Become part of the Arizona State Retirement System with a 100% city contribution match
• City contributions of 1% gross wages per pay period to deferred compensation
• Robust Employee Wellness program with $350 incentive
• Professional development opportunities
• Tuition reimbursement up to $5,250 annually
• Free Tumbleweed Recreation Center membership
• Flexible schedule/remote work options (when available)

Who we are

The City Clerk's Office offers a wide range of services to the residents of Chandler and the surrounding communities. Election assistance and passport applications are just some of the services provided, along with a multitude of information and records regarding the City Code and City Council actions. The City Clerk's Office preserves legal documents and is the source of information on City Council legislation and actions.

The City Clerk's Office conducts all municipal elections, assists the Mayor in administering the appointment of members to serve on various City boards and commissions, and provides services to the public including passport services, public records requests, and oversees Chandlers boards and commissions, and the Chandler Municipal Code and City Charter.

Who we are looking for

Our new team member will have a passion for customer service, teamwork, and collaboration. We are seeking someone who provides advanced-level administrative support and office management for the City Clerk's Office, including independently handling confidential administrative tasks, researching and responding to escalated requests, compiling information and preparing original reports, assisting with budget preparation and tracking, and coordinating assigned administrative projects and program logistics.

To view the complete job description, please click here.

Minimum qualifications

• Associate's degree in public administration or equivalent; and
• 4 years of progressively responsible experience providing complex administrative support and management assistance, preferably working in a similar role and department; and
• Progressively responsible experience involving agenda collection management, record keeping, open meeting laws, election administration or related duties; and
• Arizona Notary Public Certification within six (6) months of hire or promotion; and
• Passport Acceptance Agent Certification within six (6) months of hire or promotion; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This is a regular full-time position, subject to a 6-month probationary period. A register of qualified candidates will be active for 4 months should another position become available.

An offer of employment is contingent upon acceptable results. All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment.

Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city's Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation.

The City of Chandler offers a comprehensive benefits package for full-time and some part-time positions. For more detailed information on the benefits offered, please Click Here.

01

Do you possess an Associate's degree in Public Administration or a related field?

• Yes
• No

02

If yes, please list your degree and area of study.

03

Do you have at least 4 years of progressively responsible experience providing complex administrative support and management assistance?

• Yes
• No

04

If yes, please describe your experience, including the types of administrative duties performed, the departments or organizations supported, and your years of experience.

05

Do you have progressively responsible experience involving agenda management, record keeping, open meeting laws, election administration, or related administrative duties?

• Yes
• No

06

If yes, please describe your experience, including the types of duties performed and the length of your experience.

07

Do you currently possess an Arizona Notary Public Certification?

• Yes
• No

08

Do you currently possess a Passport Acceptance Agent Certification?

• Yes
• No

09

Describe your experience working in a municipal, government, or public sector environment, if applicable

10

Please describe any combination of education, training, certifications, or experience that you believe qualifies you for this position.

Required Question

Employer City of Chandler

Address 175 S. Arizona Ave.

2nd Floor

Chandler, Arizona, 85225

Phone 480-782-2350

Website www.chandleraz.gov