Management Analyst
Salary
$101,441.60 - $135,928.00 Annually
Location
Headquarters - 1 Fire Authority Road, Irvine, CA 92602, CA
Job Type
FULL-TIME
Job Number
2026-55-BS
Department
OPERATIONS
Opening Date
06/08/2026
Closing Date
7/5/2026 11:59 PM Pacific
DESCRIPTION
Base Salary Adjustments
2.50% effective June 26, 2026
THE POSITION
The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Management Analyst, in the Strategic Services division. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies in this section.
ESSENTIAL FUNCTIONS
To view the Management Analyst essential functions, knowledge, skills, and abilities, please use the link below.
Management Analyst classification specification
MINIMUM QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
EDUCATION (position requirements at application):
Equivalent to a bachelor's degree from an accredited college or university with major coursework in public or business administration, accounting, finance, information technology, economics, or a related field.
EXPERIENCE (position requirements at application):
Three (3) years of increasingly responsible professional experience in administrative analytical work involving finance, contracts, compliance reporting, or other related functions.
LICENSES AND CERTIFICATIONS:
HIGHLY DESIRED QUALIFICATIONS:
Experience and ability to:
Analyze and quantify problems
Conduct in-depth studies
Communicate and collaborate with others effectively
Identify alternative solutions and project consequences of proposed solutions
Implement approved recommendation(s)
Adhere to deadlines and exhibit superior time management skills
Experience developing formal written processes and procedures.
Knowledge of general fire department staffing and transfer practices.
Experience administering or supporting a public safety staffing/scheduling platform, preferably Telestaff or a comparable workforce management system.
Experience in Microsoft Excel and Power BI
SUPPLEMENTAL INFORMATION
TENTATIVE SCHEDULE OF EVENTS:
Please note, the above tentative schedule of events is subject to change depending on the needs of the Authority
DEFINITION
Under direction, performs a variety of complex professional administrative and analytical work in support of department managerial functions; coordinates activities with other programs, sections, divisions, outside agencies, and the general public; ensures work quality and adherence to established policies and procedures; recommends action and participates in budget development and administration; provides technical and responsible assistance to the department direction and/or division managers; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the fully qualified journey-level classification in the Management Analyst series. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Management Analyst in that the latter performs the most complex duties assigned to the department which may include, but are not limited to, budgetary, organizational, and policy-related accountabilities.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
PRE-HIRE REQUIREMENTS:
Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFAs designated physician.
HOW TO APPLY FOR THIS POSITION:
When the recruitment opens for this position, an applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
SELECTION PROCEDURE
INITIAL SELECTION REVIEW:
The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.
TESTING:
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact Brad Stephens, Senior Human Resources Analyst at (714) 573-6816 or BradStephens@ocfa.org at least 72 hours prior to any portion of the examination process.
RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS:
All recruitment/selection process and requirements will be held in accordance with the OCFAs Selection Rules, which are available for inspection upon request.
QUESTIONS:
All questions regarding this position should be directed to Brad Stephens, Senior Human Resources Analyst at (714) 573-6826 or BradStephens@ocfa.org.
NOTE:
The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.
EQUAL OPPORTUNITY EMPLOYER:
The Orange County Fire Authority is an Equal Employment Opportunity Employer.
Orange County Fire Authority Management Association (OCFAMA) Representation
This classification is represented by the OCFAMA. Please contact OCFAMA President for information about joining OCFAMA.
Base Salary Adjustments:
2.50% effective June 26, 2026
Annual Merit Review Program
Administrative Managers are eligible for performance salary increases from 2.75% to 5.5% annually based on their work performance and until they reach the top of their salary range. Please note, new managers and newly promoted managers must be assigned to their position prior to March 1 during the annual performance rating period (August 1 through July 31) to be eligible for their initial merit review. Administrative Managers who are at the maximum of their salary range at the time they receive their annual performance evaluation will receive a $500 contribution to their 401(a) deferred compensation account if they received a rating of at least "standard."
Medical Benefit
Administrative Managers have a choice of medical plans under the CalPERS Health Benefits Program, and receive a monthly cash allotment to be applied toward health care coverage and other benefits. In addition to purchasing health care coverage, at their option, Administrative Managers may receive any or all remaining funds in cash or defer such funds to other benefits. The enrollment period for a new employee is sixty (60) days from the date of employment. The effective date of coverage will begin on the first day of the month following submission of the CalPERS Health Benefit Plan Enrollment Form.
In 2025, the monthly cash allotment is $2,597.52 per month, paid over 24 pay periods.
In 2026, the monthly cash allotment is $2,768.96 per month, paid over 24 pay periods.
Please visit CalPERS for more information regarding the various plans offered under the CalPERS Health Benefits Program, as well as the current premium rates.
Dental, Orthodontia, and Vision Care
Dental, orthodontia, and vision insurance are provided, at no cost to the employee, for the employee and dependents. Coverage begins on the first of the month following date of hire or promotion.
Longevity Pay
Administrative Managers will receive longevity pay as a percentage of base salary as follows:
Optional Benefit Plan (OBP)
An annual allocation of $2,065 (pro-rated for mid-year hire/promotion date) will be provided to Administrative Managers to cover health care costs and other select benefits including:
OBP begins on the 1st day of the month following a 28-day waiting period.
Retirement
All regular OCFA employees are members of the Orange County Employees Retirement System (OCERS) - a defined benefit retirement program. Employees are enrolled in one of the following retirement formulas based on date of hire.
Legacy General Members: Employees hired on or after December 1, 2012, who establish reciprocity with OCERS are enrolled in the 2.0% at age 55 retirement formula (Plan N). Employees pays their maximum employee contribution based on age of entry into OCERS (or reciprocal retirement system), including any increases to the maximum employee contribution as calculated by OCERS. The compensation limit for Legacy members in 2024 is $345,000.
New General Members (PEPRA): Employees hired on or after January 1, 2013, without reciprocity are enrolled in the 2.5% at age 67 retirement formula (Plan U). Employees contribute 50% of the normal retirement cost toward the employees retirement contribution but no higher than their maximum employee contribution (based on age of entry into OCERS). The compensation limit for PEPRA members in 2024 is $181,734 (non-Social Security participants).
For more information about OCERS retirement, please visit OCERS, or view the Retirement Plan HERE.
Life and Accidental Death and Dismemberment (AD&D) Insurance
A life and AD&D policy is provided to Administrative Managers at no cost. Administrative Managers may purchase additional employee paid life, dependent life, and accidental death and dismemberment insurance.
Short-Term and Long-Term Disability Insurance
Short-term and long-term disability insurance coverage are provided to Administrative Managers at no cost.
Deferred Compensation:
Employees may participate in the Authority's 457(b) Deferred Compensation plan on a voluntary basis. This plan is 100% employee funded.
Retiree Medical Savings Plan
Employees participate in an employer sponsored retirement Healthcare Reimbursement Arrangement (HRA) with a contribution of 4.0% of base salary.
Social Security
OCFA employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security.
Medicare
Employees contribute 1.45% to Medicare. Employees whose wages exceed $200,000 in a calendar year shall contribute an additional 0.9%.
Bilingual Pay
If qualified, bilingual pay is $0.30 per hour up to a maximum of forty (40) hours per FLSA workweek. Pre-designated languages include: Spanish, Vietnamese, Korean, Chinese/Mandarin/Cantonese, and American Sign Language. Other languages may qualify on a case-by-case basis.
Tuition Reimbursement
Administrative Managers are eligible for up to $2,000 per fiscal year in accordance with the program guidelines. Employees are also eligible to be reimbursed for job-related licenses and certifications (including the costs necessary to obtain and/or maintain the license or certification).
Vacation
Administrative Manager accruals begins on your first day of employment. Approximate annual accruals are:
Holidays
Administrative Managers observe 13 holidays within the calendar year:
Sick Leave
Sick leave is accumulated from year-to-year and accrues as follows:
At retirement, employees receive a payoff of their sick leave based on their years of full-time continuous service.
Paid Annual Leave (PAL)
After completion of new probation, an employee will be eligible to take up to forty (40) hours of paid time off each year, in addition to their accrued time. PAL is awarded on January 1 of the subsequent year and every year thereafter. PAL cannot be cashed out and must be used within the calendar year it is earned.
Annual Physical Examination
Administrative Managers are provided a voluntary annual physical examination by an Authority-designated physician at no cost.
Flexible Spending Accounts (FSAs)
The OCFA offers regular, limited-term, and probationary employees both a Medical and Dependent Care Flexible Spending Accounts (FSAs), which allow you to contribute pre-tax dollars into an account that can be used throughout the year on qualified medical or dependent care expenses. Participants pay fewer taxes and take home more money.
Behavioral Health and Wellness
OCFA offers a variety of behavioral health and wellness services to our employees and their dependents, including access to the OCFA Peer Support Team Members, OCFA Chaplains, and the Counseling Team International (TCTI). TCTI provides behavioral health and wellness services to public safety agency employees and their eligible family members with confidential professional assistance. Support services include, but are not limited to, the following types of situations: marital and family problems, stress/burnout, anger management, separation/divorce, child/adolescent issues, depression, and critical incident/trauma. TCTI also offers life care resource assistance for child care, adoption, elderly and senior care, and financial information.
Pet Discount Program
OCFA has partnered with United Pet Care to offer a pet healthcare program. This program helps employees reduce the cost of escalating veterinary bills at an affordable rate. All pets are eligible regardless of their age or medical condition.
Benevolent Association
Employees have the option to join OCFA's Benevolent Association which was created to "Take Care of Their Own". Included in your $8.00 per pay period cost is $10,000 Member Death Benefit, $4,000 Dependent Death Benefit, $32,500 Annual Scholarships for Members and Dependents., Hardship Grants/Loans, Annual Picnic for Members, Holiday Ball, Retiree Tribute. In addition, Discount Offers- Recreation/Amusement Parks, fitness 19 & 24-Hour Fit. gym membership. Discount Movie Tickets, Angel Baseball Games with Tailgate Party, etc.). In addition, membership allows access to very good supplemental insurances of many type, including Long Term Disability, Long Term Care, Various AFLAC (ICU, Cancer, Accident Inj., CSFA membership, Living Trusts & more.) The Family Auxiliary and KIDS Fund (provides monetary assistance only to kids of members), both operate under the Benevolent Assoc. Visit the OCFA Benevolent Association Website for more information or you can watch OCFA Benevolent Association Overview.
Revised 09/2025
This benefit summary is intended to provide an easy way for current and prospective employees to access fringe benefit information, including voluntary options. This summary is intended to be accurate, but it is not an official plan document, and has no legal or binding effect as an expressed or implied contract, or otherwise, and does not alter or amend any provision of the Memoranda of Understanding, Personnel and Salary Resolution, retirement contract, insurance policy contract, or any other official document of the Orange County Fire Authority, including Standard Operating Procedures and General Orders. All insurance benefits described in the summary are subject to the terms and limitations of the Orange County Fire Authoritys insurance contracts with individual insurance providers. Should you have any questions pertaining to information in this summary, please contact Human Resources Department at (714) 573-6800.
01
The Orange County Fire Authority uses e-mail to notify applicants of important information relating to the status and processing of applications. We do so as part of our ongoing efforts to increase efficiency, conserve resources, and minimize delays and costs. Therefore, as an applicant, please ensure that the e-mail address you provide is current, secure, and readily accessible to you. We recommend that you do not share e-mail addresses with other individuals who may inadvertently delete important communications sent to you. Spam or other filters should be adjusted to accept e-mails from ocfa.org and governmentjobs.com. Please read each e-mail notice carefully and in a timely manner. Follow further instructions, if any. Please acknowledge that I have read, understand, and agree to the above.
02
Are you a current Orange County Fire Authority employee?
03
From the choices below, select the highest level of education you have completed.
04
If you possess a bachelor's degree or higher, please list the major of completion. If you do not possess a bachelor's degree or higher, please write "N/A".
05
Please describe any experience you have working in or with a public agency, public safety organization, or fire department environment. If you do not possess any related experience, please write "N/A".
06
If you have experience with a staffing/scheduling platform or a comparable workforce management system, please describe the specific tasks you've performed. If you do not possess any related experience, please write "N/A".
07
Please describe an experience where you took the initiative to gather, analyze, and evaluate options, which led to the presentation of recommendations to your supervisor or management. If you do not possess any related experience, please write "N/A".
Required Question
Employer Orange County Fire Authority
Address 1 Fire Authority Road
Irvine, California, 92602
Phone (714) 573-6800
Website http://www.ocfa.org