Management Analyst II

Introduction

Are you a seasoned professional with a knack for financial management and administration? Do you have a passion for shaping budgets that directly enhance the quality of life in our vibrant community? If so, we invite you to consider the role of Management Analyst II within the Office of Policy, Management, and Grants (OPMG) for the City of New Haven.

You will gain hands-on experience in budget analysis, public administration, and municipal finance. The diverse nature of the assignments will allow you to build a strong foundation that can be applied across various career paths. Joining OPMG means directly contributing to the enhancement of New Haven''s quality of life. This intrinsic sense of purpose can be immensely fulfilling for those just starting, or those looking to jump-start their careers.

Position Overview:

As a Management Analyst II in OPMG, you will play a pivotal role in planning, analyzing, and enhancing the budgetary procedures that underpin our mission. Working closely with the OPMG team, you will be instrumental in aligning our fiscal resources with our commitment to providing outstanding service to the community. Ideal candidate will have accounts payable experience, the ability to work independently, and have a strong attention to detail.

The job title of Management Analyst II exists in several departments throughout the City. This particular appointment will be in the Office of Policy, Management, and Grants; other opportunities in other departments may arise.

PRIMARY FUNCTIONS

This is complex fiscal management and administrative work planning, analyzing, and evaluating the current and long range budgetary requirements and procedures of the City.

Work involves responsibility for the administration of budgetary activities and for carrying out a wide variety of assignments calling for analytical thinking. These assignments are performed in accordance with regulatory, statutory or charter requirements. Work is carried out under the direction of the department supervisor with latitude for professional and administrative judgement and initiative in planning and implementing the activities of the budget operation.

TYPICAL DUTIES AND RESPONSIBILITIES

• Implements the budgetary programs of the Board of Finance under the direction of the Controller and the Budget Officer.
• Confers with departmental officials to resolve questions pertaining to budgetary requirements, attends intra-departmental conferences on budget requests; studies and evaluates requests in light of departmental policies, program and prior operating experience; recommends changes in original budget requests; presents budget requests orally to representatives of management and fiscal officials; assists departments in evaluating service levels.
• Plans, analyzes and makes procedural recommendations relating to all phases of work in the department.
• Advises and assists department officials and employees in the proper use of finance related procedures and forms.
• Reviews and analyzes data submitted by departments for completeness, accuracy and conformance to budget and payroll requirements as well as adherence to policies established by the Board of Finance.
• Oversees the maintenance of central controls on departmental payroll accounts, deductions and leaves of absence.
• Assists in the development and installation of accounting systems.
• Acts as a liaison between the Controllers Office and other municipal departments with respect to budget analysis and procedures.
• Performs related work as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited four-year college or university, supplemented by graduate course work in municipal finance, business administration, public administration or law; at least two years of experience in budget, public administration and municipal finance work, or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Thorough knowledge of the principles and practices of public administration and budgetary control.
• Considerable knowledge of the organization and operations of City departments and agencies.
• Considerable knowledge of municipal accounting principles and procedures.
• Considerable knowledge of advanced integrated data processing.
• Knowledge of municipal payroll processing, payroll deduction procedures, and municipal pension systems.
• Ability to discover and develop methods for adopting accounts payable, payroll and budget procedural requirements to machine accounting and data processing.
• Ability to establish and maintain effective working relationships with department heads, staff associates and the general public.
• Ability to analyze management and budgetary problems and recommend effective solutions.
• Ability to deal effectively with others.
• Ability to organize and present clearly oral and written reports of management studies and recommendations.
• Ability to organize and write problems definitions for integration on advanced data processing systems.
• Ability to assemble and analyze fiscal data for budgetary purposes and to discover significant trends within detailed fiscal information.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a "General Fund," tested position.

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees.

Bargaining agreements available to review HERE.

General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 10% of salary.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the Citys Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.

Conclusion

To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.

• You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.

• MAKE SURE the job you are applying for is named at the top of the page as you review your application!

• Review or modify your application for that position

• Click "Ready to Send App" or the "Send" tab; read page and click the attestation

• Click "Send to City of New Haven"

• You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"

• You will also receive an email and text, if a number was provided, confirming your submission

• If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.