Overview:
To provide administrative support to Maintenance Manager, Equipment Manager, and other trucking and maintenance staff.
Responsibilities:
Essential Functions/Major Duties:
- Track equipment – Location, date out, date in, status.
- Create and complete work orders for equipment and tool repairs.
- Create and complete trip tickets for internal and external trucking.
- Answer phones – screen, handle routine calls and route calls as required.
- Create and process purchase orders.
- Keep track of supplies and order parts as needed.
- Track vehicle and equipment quarterly and annual inspection dates.
- IFTA and IRP mileage and fuel tracking
- Create and maintain driver qualification files.
- Track and schedule DOT medical card updates.
- Inventory, tracking, and record keeping for various calibrated tooling.
- Calculate and dispatch line crossing sheets as needed.
- Attend safety meetings and required trainings as scheduled.
- Attend daily huddle. Assume role of facilitator when scheduled.
- Check and enter timecard information and submit weekly employee expenses
- Load trucks as needed
- Other duties as assigned.
Qualifications:
- Work will involve working in an office setting located in our heavy equipment maintenance facility. Some time spent on the shop floor and in the yard.
- Comfortable in a fast-paced environment, with constant change.
- Excellent verbal and written communication skills.
- Strong attention to detail.
- Possess great organizational and prioritization skills.
- Working knowledge of Microsoft Office Outlook and excel.
- Two (2) years of administrative or other relevant experience.
- Ability to manage time efficiently while multi-tasking.
- Works well without constant supervision.