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Maintenance Inventory Specialist

DiVIHN

Hickory, NC

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JOB DETAILS
SKILLS
Analysis Skills, Bill of Materials (BOM), Candidate Screening, Communication Skills, Computerized Maintenance Management System (CMMS), Continuous Improvement, Cross-Functional, Data Analysis, Data Collection, Data Quality, Detail Oriented, Documentation, Documentation Standards, Electricity, High School Diploma, IBM Maximo Asset Management, IBM Product Family, Inventory Levels, Inventory Management, Leadership, Maintenance Services, Manufacturing, Manufacturing Operations, Operational Support, Pumps, Purchasing/Procurement, Reliability Engineering, Risk, Risk Management, Team Player, Trend Analysis
LOCATION
Hickory, NC
POSTED
3 days ago
For further inquiries about this opportunity, please contact our Talent Specialist, Marshelin, at (224) 507-1280

Title: Maintenance Inventory Specialist

Duration: 12 Months

Location: Hickory, NC (Onsite)

Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM;

Local Candidates Only and non-local candidates may relocate at own expense)

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Summary
To own, optimize, and manage spare parts inventory for production equipment to minimize downtime, reduce risk from obsolete parts, and ensure critical spares are available to support continuous manufacturing operations. The Maintenance Inventory Specialist is responsible for building and maintaining a reliable, cost-effective spare parts program that supports equipment uptime and reduces maintenance-related downtime. This role focuses on identifying critical spares, improving spare parts accuracy, and aligning inventory levels with asset criticality using a phased, realistic approach. The technician works closely with maintenance, reliability, and procurement teams to ensure the right parts are available at the right time.

Primary Focus
• Ownership of maintenance spare parts strategy
• Identifying critical, high use, long lead-time, and obsolete parts
• Using historical maintenance data and collaboration with Engineering and Maintenance teams
• Improving CMMS accuracy, documentation, and spare parts reliability

Key Responsibilities
Stabilize Spare Parts (0-3 Months)
• Identify top 10-20 critical assets based on downtime and operational impact
• Develop minimum viable spare parts lists for critical equipment
• Capture parts used on work orders and link them to asset records in the CMMS
• Conduct field inspections and use photos to verify parts where documentation is missing
• Reduce stockouts by focusing on high-risk, high-use, and long lead-time items
Optimize Spare Parts Data (3-9 Months)
• Build and maintain Bills of Materials (BOMs) for rotating and critical equipment (motors, pumps, gearboxes)
• Identify long lead-time components and support appropriate stocking decisions
• Standardize common spare parts across similar assets where possible
• Validate spare parts information with maintenance technicians to capture tribal knowledge
• Identify obsolete, superseded, or redundant parts
Sustain & Improve the Program (9-24 Months)
• Support implementation of a criticality-based stocking strategy:
• Critical Spares (Always Stock)
• Operational Spares (Stock Based on Usage)
• Non-Critical Spares (Order on Demand)
• Obsolete/Legacy Parts (Special Handling)
• Participate in quarterly reviews of spare parts accuracy, usage, and inventory levels
• Help establish documentation standards for new and existing assets

Qualifications & Skills
• Experience in maintenance, inventory, storeroom, or industrial operations
• Working knowledge of mechanical and electrical spare parts
• Familiarity with CMMS/EAM systems system and work order processes
• Strong attention to detail and ability to organize technical information
• Ability to work cross-functionally with maintenance and procurement teams
• Comfortable working in the field as well as with systems and data

Role-Specific Skills
• Identifying critical production assets
• Determining correct spare parts for equipment
• Evaluating shelf life and replacement frequency
• Working with external storeroom vendors
• Supporting continuous improvement in maintenance reliability

Technical Skills
• CMMS systems (Maximo preferred), IBM
• Spare parts inventory tracking
• Asset documentation and photo records
• BOM development
• Basic data analysis (usage trends, failure rates)

Soft Skills
• Strong communication skills
• Comfortable leading meetings and discussions
• Personable and collaborative
• Confidence interacting with Engineering, Maintenance, and Vendors
• Self-driven and proactive

Key Skills & Competencies
• Mechanical aptitude
• Analytical thinking
• Data-driven decision-making
• Cross-functional collaboration
• Organization and documentation accuracy
• Ownership mentality

Preferred Experience
• Experience building or maintaining asset BOMs
• Background in manufacturing, processing, utilities, or heavy industry
• Understanding of spare parts criticality and lead-time risk

Training & Experience Requirements
• Minimum 2+ years of industrial maintenance experience
• Prior experience working in:
o Manufacturing plants
o Production equipment environments
• Familiarity with:
o Motors
o Gearboxes
o Bearings
o Rollers
o Linear slides
o Mechanical components

What Success Looks Like
• Fewer maintenance delays due to missing parts
• Reduced emergency and expedited part orders
• Improved accuracy of spare parts and asset records
• Better alignment between maintenance needs and inventory levels

Support & Resources
• Clear asset priority guidance from leadership
• Protected time to focus on spare parts improvement activities
• Cross-functional support from maintenance and procurement
• Optional temporary support for data collection or BOM development

Education Requirements
• High School Diploma or GED required
• No college degree required

Interview Process
1. Resume review
2. Phone screening with Maintenance Supervisor
3. Possible in-person interview (preferred)
o Virtual (Teams or phone) may be considered if necessary

About the Company

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DiVIHN