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Mailroom Coordinator

United States Bowling Congress

Arlington, Texas

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JOB DETAILS
SKILLS
Automation, Billing, Chargebacks, Cleaning Equipment, Computer Skills, Customer Support/Service, Delivery Driving, Distribution Management, Diversity, Driver's License, Equipment Maintenance/Repair, Establish Priorities, High School Diploma, Inventory Management, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizational Skills, Pallet Jack, Physical Demands, Project Schedule, Project Tracking, Reconciliation, Regulations, Resolve Customer Issues, Shipping/Receiving
LOCATION
Arlington, Texas
POSTED
30+ days ago

Description

 

JOB TITLE:Mailroom Coordinator

 

LOCATION: Arlington, TX

 

POSITION TYPE: Full-Time

 

FLSA STATUS: Non-Exempt

 

REPORTS TO:Director of Internal Services

 

WORK HOURS:Monday – Friday 8 AM – 5 PM, ability to work weekends and/or extended hours, as needed.

 

POSITION SUMMARY:

 

The Mailroom Coordinator is responsible for the coordination and distribution among departments of incoming and outgoing mail, mail automation production, mailing, and assembly.

 

DUTIES/RESPONSIBILITIES:

 

  • Oversee and coordinate the work efforts of the mailroom, including prioritization of projects and answering customer questions.
  • Manage all postage equipment and maintainit in good working order.
  • Keep an accurate log of all departments’ postage costs, reconciling accounts daily/weekly/monthly.
  • Performs mail duties including addressing mailings, sorting/delivery of incoming, and processing outgoing mail.
  • Schedules and oversees projects and mailings.
  • Maintains needed inventory.
  • Complete daily reporting logs for projects/mailings.
  • Complete end-of-month reporting for the chargeback system, which includes entering invoices for projects.
  • Train temporary help as required for projects.
  • Assist with receiving and shipping packages with UPS, FedEx, etc., including accepting incoming deliveries, verifying package information, logging and tracking shipments, and communicating/delivering of shipments to fellow team members.
  • Other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES:

 

  • This position has no supervisory responsibilities.

 

KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS:

 

  • High School diploma or equivalent preferred.
  • Customer-service oriented work approach to fulfill employees’ work-related needs.
  • Ability to learn and adhere to postal regulations (experience is a plus).
  • Ability to prioritize work and perform well under pressure.
  • Ability to work without close supervision and to set one’s own priorities.
  • Ability to drive the company van for work-related needs.
  • Ability to be in contact with cleaning solvents when cleaning equipment.
  • Ability to operate manual and electric pallet jacks.

 

EXPERIENCE AND OTHER REQUIREMENTS:

 

  • 2+ years’ experience in computer skills, including Word, Excel, Outlook, etc.
  • Must be adaptable and flexible.
  • Must have a valid driver’s license.
  • Must pass the RVP program and maintain a “Green Light” status.
  • Must adhere to the Code of Conduct of the USBC Registered Volunteer Program is a condition of employment and continued employment.

 

PHYSICAL DEMANDS:

 

  • Must be able to remain in a stationary position, often standing or sitting for prolonged periods, along with walking throughout the facility.
  • Must be able to bend, stoop, and/or climb.
  • Must be able to move/lift up to 60lbs.

 

TRAVEL: None

USBC supports diversity in the workplace and is proud to be an Equal Opportunity Employer.

About the Company

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United States Bowling Congress