Lubes - Purchasing Assistant

SUMMARY

The Purchasing Assistant is responsible for assisting the Supply Chain Manager by providing clerical, analysis, and data entry support in addition to inventory management.

RESPONSIBILITIES BY COMPETENCY:

(bolded text denotes an essential function of the position)

Business Results Orientation

Run reorder reports daily to evaluate product ordering needs

Enter Purchase Orders into MAS and Vendor’s Systems

Utilize the operating system to maximize inventory management

Ensure proper safety procedures are being practiced

Maintain regular attendance and follow designated safety practices

Perform other duties not listed as required

Communication

Assist in communicating and driving strategies from the Balance Score Card

Act as secondary contact for sales and customer support regarding inventory and costs

Act as secondary contact for vendor relations as needed

Keep supervisor informed of opportunities and progress toward process improvements

Communicate product updates and outages to sales and customer service

Customer Service Orientation

Maintain correct stock levels to ensure customer’s service levels are achieved

Schedule and prioritize purchases and inbound freight based on demand

Ensure products are meeting quality standards

Handle all internal and external customer phone calls in a professional and respectful manner

Developing Talent

Complete Safety training as required

Attend training to further professional development and understanding of company goals and strategy

Technical Expertise

Utilize Excel at a proficient level

Analyze and track performance goals to maximize resources

Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately

Maintain knowledge of and benchmarks of industry data

SUPERVISORY RESPONSIBILITIES

This position has no direct reports.

QUALIFICATIONS

(bolded font denotes an essential qualification of the position)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred

Experience: 3+ years of experience in a warehouse/inventory role

Language Skills: Ability to read, write, speak, and understand English in a manner

that is sufficient for effective communication with groups of managers, clients, customers and the general public

Skills and Abilities:

(May be representative but not all-inclusive of those commonly associated with the position)

Considerable independent analysis and judgment to effectively balance a number of constantly changing variables in regular and unusual circumstances and to determine appropriate actions to be taken

Thorough knowledge of inventory management and ability to use Excel

Must be proficient with a computer and Microsoft Office

Excellent communication skills and judgment; detail oriented; ability to work well with others and under pressure

Ability to collaborate effectively with internal stakeholders and external suppliers

Flexible availability for work

Technology, Tools, and Equipment:

Computer, Microsoft Office, Telephone

Copy/Print/Fax Machine

(Proficiency with preferred items is not required to meet minimum qualifications, but proficiency must be established to complete essential job functions)

Certifications, Licenses, and/or Registrations:

· None

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amount of time None Under 1/3 1/3 to 2/3 Over 2/3

See:

Must be able to read computer screens, reports, etc.

Stand/Walk:

Occasional visits to other locations

Sit:

Must be able to perform work at a desk or computer

Touch/Grasp/Feel

Must be able to input electronic data, manipulate paper, use phone system

Climb or Balance

Stoop, Kneel, or Crawl

Talk or Hear:

Must be able to communicate in person and on the telephone

Lifting: Up to 10 pounds:

Up to 25 pounds:

Up to 50 pounds:

Up to 100 pounds:

Over 100 pounds:

Working Conditions:

Office Environment

DISCLAIMER

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Wallis Companies reserves the

right to make changes to job descriptions as needed with or without notice to affected employees. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. This job description does not establish a contract for employment

INDPA