Logistics Assistant - Jail Services

Job Summary

This is a Logistics Assistant position in Jail Industries for the Jail Services Department. Employees occupying positions of this class are responsible for performing duties which involve the purchasing of limited commodities, supplies, and equipment. The Logistics Assistant provides essential administrative and operational support across multiple facilities, ensuring smooth coordination of supplies, inventory, and communication. This role handles a variety of administrative, logistical, and customer-service tasks to keep daily operations running efficiently.

The incumbent reports to the Jail Industries Supervisor. Work is performed under general supervision but may be directly supervised for special or temporary assignments. Work is reviewed for thoroughness, timeliness, and accuracy. Compliance to established regulations and procedures periodically and after completion.

This position is represented by the Support Guild.

First Review of Candidates ------------------------

The first review of candidates will be March 13th. This recruitment may close at any time on or after the first review date with no additional notice.

Qualifications ------------

Two (2) years of general office experience, at least one (1) year of which must be directly related to the work of the class; OR

Any combination of work experience and education which demonstrates the ability to perform the work of the class.

Valid drivers' license at the time of appointment

Proficient in Microsoft and internet-based programs

Good driving record, ability to drive a truck (commercial driving license not required) in all season weather.

SPECIAL REQUIREMENTS -------------------

Possession of, or ability to, obtain a forklift operator's certification.

Knowledge of:

• Inventory control methods, practices, and record keeping systems;
• Inventory, storage, issuance, and shipping procedures;
• Contracts, contract terms and conditions, and procurement procedures.

Ability to:

• Present an efficient and professional manner to vendors and business associates.
• Understand and apply related laws, codes, regulations, and concepts to the work assignment;
• Communicate clearly, related laws, codes, regulations, and purchasing concepts to interested parties in a tactful and courteous manner;
• Communicate effectively both orally and in writing;
• Apply routing arithmetic functions to the work assignment;
• Perform moderate and occasionally heavy lifting;
• Work independently and to accomplish projects without continuous supervision;
• Establish and maintain positive working relationships with staff, user divisions, and personal contacts within the business community.

SELECTION PROCESS -----------------

### Application

All candidates must submit a job application through this site.

### Panel Interview

Candidates must complete a panel interview to be considered for the Background Process. Candidates will receive an invitation to interview with the panel.

### Background Process

All candidates who are selected in the panel interview to move forward to the background phase will be invited to begin a background investigation. The background submission is a crucial component of the hiring process for Jail Services.

### Background Investigation

This is the most detailed and lengthy part of the hiring process. Please see additional details in the background criteria section below.

Background Investigation Elements -----------------------------

• Criminal history investigation
• Affiliations
• Personal and professional references
• Employment History
• Any prior applications to other criminal justice agencies
• Credit check
• Drivers record investigation
• Polygraph examination
• Psychological evaluation
• Medical examination

Eligibility Requirements ------------------------

Upholding the Highest Standards

As a potential member of the Jail Services Department, you will play a critical role in upholding public safety and trust. This position demands integrity, professionalism, and a commitment to ethical conduct. Clark County Jail Services adheres to rigorous standards set by the State of Washington and the Criminal Justice Training Commission.

Disqualifying Factors ---------------------

Any Felony Convictions (regardless of status)

Domestic Violence Charges

Manufacturing/Distribution of Illegal Drugs

Reckless/Negligent/DUI within the last 3 years

Illegal Drug Use within the last 3 years

Dishonorable Military Discharge or Failure to Register for the Selective Service

Discharge from a Criminal Justice Agency related to honesty

Affiliation with Gangs or Extremist Groups

Recent Patterns of Behavior Eroding Public Trust

Unsatisfactory Employment History, including attendance issues

Falsifying Application or Personal History Information

Unsatisfactory Personal or Professional References

Failure to pass the polygraph examination

Failure to pass a psychological evaluation

Failure to pass a medical exam

Failure to pass the drug screening

Eligibility List ----------------

If your background investigation determined you met the minimum qualification for the eligibility list, your written test, panel interview score, and background submission grading score will be combined into an overall score. You will then be placed on a candidate eligibility list according to your score. As vacancies become available, the candidates with the highest ranked score on the eligibility list may receive a conditional offer of employment. It is important to note that your ranking may change daily. This is due in large part to exams being administered continuously with candidates merging on and off the lists regularly. The ranking also changes as a result of individuals being hired from the list or expiring off the list.

Conditional Offer -----------------

Offers of employment are contingent on passing the following exams:

• Drug Screen
• Some roles require a Polygraph

Examples of Duties -----------------

### Purchases

• Purchases highly variable quantities of products and commodities for normal and regular use by the department, makes purchases in accordance with established procedures, purchasing requisitions, and existing guidelines.
• Rotate stock to determine reorder points and storage available; exercise discretion with County funds concerning orders which appear to duplicate stock already available; may refuse some requests and suggest substitution with available stock items.

### Receiving and Verifying Deliveries

• Receive and verify all deliveries.

### Inventory Management

• Check inventory levels at various departments throughout Jail Services as well as maintaining inventory control at JWC.

### Driving Delivery Truck

• Drives delivery truck and delivers equipment and supplies to five facilities.

### Developing Knowledge

• Develops a considerable knowledge of the Revised Code of Washington, the Clark County Code, and departmental policy and procedures.

### Maintaining Records

• Maintains proper records that facilitate audit.

### Processing Emergency Purchases

• Under guidance of a higher authority processes emergency purchases in a timely manner and in compliance with statutes.

### Creating and Maintaining Software

• Creates, updates, and maintains software unique to, or created for logistics.

### Maintaining Databases

• Maintains up-to-date and accurate databases used in tracking, editing, and report generation of supplies and equipment; and enters invoices, etc. into the FMS (County purchasing program).

### Assisting with Various Functions

• May assist in various functions of the clerical and administrative procedures.

### Composing Correspondence

• Composes necessary correspondence to vendors, agents, business associates, and user divisions.

### Working with Property Disposal and Inventory Control

• Works with property disposal and inventory control.

### Developing Skills and Knowledge

• Develops necessary skills and knowledge to handle all phases of these activities; organizes and/or assists in preparing and maintaining cost records pertaining to inventory; and assists with preparing monthly and annual financial reports.

### Coordinating with Uniform and Equipment Distributer

• Coordinates with Uniform and Equipment distributer to arrange fittings for staff.

### Issuing New Property and Equipment

• Issues new property and equipment to employees and retrieves assigned items when staff separate from the organization.

### Triage Email Inquiries/Requests and Phone Calls

• Triage email inquiries/requests and phone calls.

### Retrieving Inmate Property

• Retrieve inmate property from the Main Jail, store and make available for appointment pick up and destruction.

### Facilitating Preparation, Documentation, and Pickup Arrangements for Surplus Property

• Facilitates the preparation, documentation, and pickup arrangements for surplus property.

### Occasional On-Call Duty

• Occasionally on-call during evenings and weekends.

### Performing Related Duties

• Performs related duties as assigned.

Salary Grade ------------

Sheriff Support.

Salary Range ------------

$24.86 - $32.33 per hour

Close Date ----------

Open Until Filled

Recruiter ----------

Leslie Harrington Smith

Email: Leslie.HarringtonSmith@clark.wa.gov

Equal Opportunity Employer -------------------------

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and Additional Compensation --------------------------------------------

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision, and dental insurance, paid leave, flexible spending accounts, life insurance, and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information ----------------------

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF). Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. For additional information, check out the Department of Retirement Systems web site here: http://www.drs.wa.gov/.