In this role, you will:
Orchestrate end-to-end program delivery logistics across cross-functional teams and vendors, including facilities, catering, and event services.
Manage complex program calendars, resolving scheduling conflicts, and maintaining detailed records to ensure timely and seamless experiences for faculty and learners.
Initiate and lead meetings with stakeholders to plan scope and format of events
Be responsible for budget planning and management, venue management and equipment and facilities management for specific events.
Staff in-person events to ensure outstanding participants experience.
Build and maintain relationships with internal and external partners.
Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations, and evaluate alternatives.
Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
Provided administrative and operational support, manage administrative workflows for the Custom team, e.g., expense justifications
Other duties as assigned.
Requirements:
Education & Experience (Required):
Bachelors degree and three years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required):
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Education & Experience (Desired):
Proven experience managing and planning events within Client.
Certifications and Licenses:
Must possess and maintain a valid California noncommercial Class C Drivers License.
Physical Requirements:
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to drive day and night.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working Conditions:
May require working evenings and weekends.
Will require frequent presence on the Client campus, several times per week.
Duration of project (start and end date): starting as soon as possible until end of August
Full time or part time: full time through August 7, Part time for the remainder of the contract
Number of hours per week: 20-40
Shift timing/schedule: 9-5 but with early morning or late afternoon as needed (on campus work may require 7am start time on certain days)
Number of temps required : 1
Will the resource be working with minors No
How many years of experience are required 5 years%2B
Will this role extend or possibly convert to a Client FTE No
Top 3 requirements to hire Proven experience managing and planning events within Client, project management, and budget management skills
Title: Logistics and Program Support Manager (meets conditions for driving licence)
Location Address: 408 Panama Mall,
Remote/onsite/hybrid: Hybrid
Questions that determine what background check package to run
Is a degree required for this job (this will alert Magnit that an education check is needed) Yes
Is driving required for this job (this will alert Magnit that a MVR is needed) Yes
BG package- Basic%2B Education%2BMVR