Lien Administrator - Nashville, TN

Are you seeking a rewarding role with a respected company? Join Opifex-Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

Opifex-Synergy represents a unique business model in the compact and heavy equipment industry. We offer a diverse range of equipment from leading manufacturers, serving the needs of everyone from large commercial construction firms to local subcontractors and general contractors.

The Lien Administrator manages all lien-related processes to safeguard company assets and revenue within a rapidly growing construction equipment rental business. This role is responsible for the accurate, timely, and compliant execution of lien filings, preliminary notices, waivers, releases, and supporting documentation. It also plays a key role in contract administration, construction billing workflows, and broader risk mitigation efforts that protect the organization's financial interests.

The Lien Administrator collaborates closely with internal teams including Accounts Receivable, Operations, Sales, and Legal to ensure accurate information flow, timely action on delinquent accounts, and preservation of lien rights. This role supports the reduction of credit exposure, strengthens collections outcomes, and enhances overall financial risk management.

Essential Functions

• Prepare, review, and file lien documents including preliminary notices, lien affidavits, bond claims, and lien releases in accordance with Texas statutes and additional state requirements
• Monitor project timelines and statutory deadlines to ensure timely filing of notices and lien claims
• Maintain accurate and organized records of lien documentation, contracts, invoices, correspondence, and project details
• Collaborate with Accounts Receivable, Operations, Sales, and Legal to gather information, resolve discrepancies, and preserve lien rights
• Communicate with customers, contractors, and legal representatives regarding lien status and documentation requirements
• Track accounts requiring lien action, identify risk indicators, and escalate concerns when appropriate
• Ensure compliance with property code requirements, company policies, and multi-state lien regulations
• Support dispute resolution for unpaid accounts and prepare documentation for legal proceedings when needed
• Generate and maintain reports on lien activity, deadlines, aged receivables, and risk exposure
• Stay current on state regulations, statutory updates, and industry best practices
• Utilize advanced Excel skills to track lien activity, deadlines, and receivable aging

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Required Education and Experience

• Associate's or Bachelor's degree in Business required; Paralegal Studies or related field preferred
• 2-5 years of experience in lien administration, construction accounting, or legal support
• Strong knowledge of state lien laws; multi-state experience preferred
• Notary Public certification preferred
• Strong attention to detail and documentation accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office, including advanced Excel
• Experience with lien management software or ERP systems is a plus
• Strong written and verbal communication skills
• Ability to work independently and in a fast-paced team environment

Military service will be considered in lieu of education/certification experience as applicable.Supervisory Responsibilities

• None

Work Environment

• Primarily based in an office environment
• Climate-controlled workspace with standard office equipment
• Regular interaction with internal teams and external stakeholders
• Occasional visits to shop or yard areas to support operations
• Exposure to moderate noise, dust, or equipment environments during site visits
• Must be comfortable transitioning between office and industrial settings
• Strong communication and coordination required across departments

Travel Required

• Less than 10% of the time

Physical Demands

• Moderate physical activity required
• Occasional bending, lifting, or carrying items up to 25 pounds
• Regular movement between office and operational areas
• Extended sitting, standing, or walking depending on tasks
• Manual dexterity required for computer and office equipment use