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Licensure Specialist

Montana State University-Billings

Billings, MT

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JOB DETAILS
SALARY
$20.50–$25 Per Hour
SKILLS
Analysis Skills, Billing, Communication Skills, Computer Skills, Data Analysis, Data Recovery, Data Storage, Detail Oriented, Employee Assistance Plan, Faculty Administration, File Maintenance, Health Plan, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizational Skills, Printing, Problem Solving Skills, Program Planning, Recreation, Registrar, Retirement Plan, Seminars, Team Player, Training/Teaching, Tuition Fees
LOCATION
Billings, MT
POSTED
4 days ago

Position Information

NBAPOSN Title Working Title Licensure Specialist Brief Position Overview

The College of Education Licensure Specialist has authority to verify that students have met requirements for a Montana Educator License as well as review requests related to licenses in other states. This involves reviewing an applicant's plan-of-study and transcript to assure degree completion; calculating an individual's score on the Montana Educator Three Part Assessment-GPA, Student Teaching Evaluation, PRAXIS II exam results; and replying to queries regarding Class 5 Provisional License and OPI Teaching Internships in one or more of the 21 Montana Educator License Endorsement areas offered at MSUB. The Licensure Specialist reviews criminal background reports to assure students are eligible to participate in field experiences from first year through graduate school. This role also includes participating in the Educator Preparation Committee for appeals and writing and submitting state and federal reports.

Position Number Department Educational Theory & Practices Division College of Education Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Yes Compensation Bi-Weekly Salary Salary range of $20.50 to $25.00 hourly, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open

Position Details

General Statement

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

  • Work-life balance

  • Holidays-10 paid holidays per year and 1 Floating Holiday

  • Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)

  • Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.

  • Employee and Dependent Tuition Waiver

  • Opportunities to engage in professional development opportunities

  • Committed to employee wellness and access to a robust Employee Assistance Program

  • Medical Benefits that are robust and affordable

  • Visit MUS Benefits to learn more about our benefit package including:

  • Medical, Vision, and Dental

  • Life Insurance and Long Term Disability are incorporated into our benefits.

  • Learn more about our retirement benefits at MUS Retirement.

  • Opportunities for career growth and a variety of career paths

  • Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.

  • Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities

  • Maintains licensure files.

  • Assists faculty with Class 8 Licensure, qualifying for teaching dual enrollment.

  • Audits and reviews transcripts and plans of study for program completion and makes institutional recommendations for licensure and endorsements.

  • Processes Educator Preparation Program (EPP) applications.

  • Collaborate with the Field Experience Specialist in conducting student teaching seminars.

  • Attends and relays information from state OPI, national NASDTEC meetings and the Montana Council of the Deans' Meetings.

  • Provide notary services for faculty, students, and staff.

  • Coordinates with the Registrar to release upper division course registration in Banner.

  • Reviews Criminal Background Reports (including finger printing) in consultation with the Dean regarding any reports showing minor/major infractions.

  • Provides teacher candidates information about licensure requirements and application processes in the following areas:

  • Class 5 provisional license

  • OPI Internship

  • Adding a teaching endorsement

  • Out-of-state inquiries

  • Licensure renewal

  • Reinstatement of expired license

  • Regularly meets with students regarding Criminal Background Report and licensure issues.

  • Assures that anyone with access to CBR information is properly trained.

  • Stay up to date on the policies and guidelines for the EPP.

  • Participates in the COE Educator Preparation Program Committee for Appeals.

  • Member of the state PRAXIS committee.

  • Liaison between OPI and MSUB Educator Preparation Program and responsible for following state mandates.

  • Manages Praxis score results and data reports for education students and MSUB education programs.

  • Provides information to students regarding tests required for program completion and their relationship to licensure.

  • Serves on Accreditation Committees.

  • Completes the annual federal HEA Title Il Educator Preparation Program report submitted to the US Department of Education and Montana Office of Public Instruction yearly.

  • Assists with data storage, retrieval, reporting, analyses, and results for CAEP and state accreditation.

  • Serves as the point of contact for all correspondence with the MT Department of Justice.

Required Qualifications - Experience, Education, Knowledge & Skills

  • Bachelor's degree in education or related field.
  • Attention to detail.
  • Organization skills.
  • Ability to interpret state licensure rules and standards.
  • Ability to maintain the storage of confidential information.
  • Ability to work with students regarding eligibility for field work.
  • Ability to effectively communicate and problem solve with students, faculty, and staff.
  • Skills using computers and technology for data storage and analysis systems.
  • Ability to work collaboratively with others.
  • Positive experience working with adults, P-16 students, faculty, and administration.
  • Experience working independently with minimal supervision.
  • Experience in communicating verbally, technologically, and in the written word.
  • Experience using appropriate computer programs (specifically Excel, Word, Outlook, and other MSUB systems).

Preferred Qualifications - Experience, Education, Knowledge & Skills

  • Bachelor's degree in education or related field.
  • Professional experience in a Pre-K elementary or secondary school setting.
  • Three years of teaching experience in the P-12 system.
  • Experience working with college students and licensed teachers.
  • In depth knowledge of COE/CLASS/CHPS program requirements.
  • Certified notary public.
  • Attention to detail.
  • Organization skills.
  • Ability to interpret state licensure rules and standards.
  • Ability to maintain the storage of confidential information.
  • Ability to work with students regarding eligibility for field work.
  • Ability to effectively communicate and problem solve with students, faculty, and staff.
  • Skills using computers and technology for data storage and analysis systems.
  • Ability to work collaboratively with others.

The Successful Candidate Will Special Requirements Physical Demands This position has supervisory duties?

Posting Detail Information

Announcement Number STAFF - VA - 2600064P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 06/30/2026 Close Date 07/20/2026 Open until filled Yes Special Instructions Summary

This Position is not eligible for Sponsorship.

Quick Link for Internal Postings https://employment.msubillings.edu/postings/7754 Diversity Statement

Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm

About the Company

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Montana State University-Billings