Legal Support Specialist (General Corporate)

Legal Support Specialist (General Corporate) Boston MAJob ID: 21363Job SummaryThe Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:ResponsibilitiesPrepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end productCreate and maintain files, including electronic files in iManage and OutlookPrepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts departmentMaintain timekeepers calendar, including scheduling and coordinating virtual and in-person client and internal meetings, while proactively resolving scheduling conflictsPrepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelinesEnter time daily in IntApp and maintain appropriate recordsReview, distribute, and process prebillsPerform audit letter processPerform legal research as requestedMaintain timekeepers CLE credits and bar admissions/renewalsMake travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firms travel policyCoordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projectsCopy and print documents that are not appropriate to send to the service centerConsistently use the CRM tool to support business development in the firmMaintain open communication and professional relationships with all assigned timekeepers, team members, and clientsAssist other timekeepers and team members, as neededWork with, delegate and provide mentorship to practice team assistants as appropriateKeep abreast of applicable software and procedural changes at the firmParticipate in pilot programs to test and improve technology or workflow enhancements.Other duties as assigned or requiredSkills and ExperienceRequiredAfter orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAvailable to work overtime, as required4+ years of administrative support experience in a law firm or legal department, preferably specializing in corporate or business practicePreferredAbility to navigate and interpret legal procedures and terminology effectivelyBachelors degree or business college certificateCompetenciesAbility to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a teamProactively prioritize work assignments and consistently meet deadlinesDelegate work effectively when necessaryDemonstrate initiative, diplomacy, and tactAbility to consistently deliver high-quality work with attention to detail in proofreading, writing, and communicationEngage in a professional and polite manner with clients, colleagues, and othersReliable, committed, organized, and punctualApplicationPlease send all resumes in Word format to anolfi@friedmanwilliams.com for consideration.#J-18808-Ljbffr