Legal Secretary

Legal Secretary

Salary

$55,473.60 - $67,433.60 Annually

Location

Woodland, CA

Job Type

Regular / Full Time

Job Number

2026-00106

Department

Sheriff-Coroner

Division

Administration

Opening Date

07/27/2026

Closing Date

8/8/2026 11:59 PM Pacific

Bargaining Unit

G

• Description
• Benefits
• Questions

DESCRIPTION

The County of Yolo is recruiting to fill (1) regular, full-time position in the class of Legal Secretary at the Yolo County Sheriff's Office assigned to the Civil Unit.

THE POSITION

The ideal candidate is a highly organized, detail-oriented professional with expertise in legal document preparation and court procedures within a law enforcement-specific setting.

This individual possesses the skills necessary to support the sheriff's office Concealed Weapons Permitting Program by processing applications, reviewing records, and assisting members of the public while maintaining confidential files. This candidate is able to perform administrative duties for the Coroner's Division to include processing reports, managing highly sensitive confidential records, and closing out completed case files. They are capable of completing accurate and detailed financial transactions and working with members of the public with a level of excellence and professionalism.

The salary range for each classification level is as follows:

Legal Secretary I: $55,473.60 - $67,433.60 Annually

Legal Secretary II: $58,281.60 - $70,844.80 Annually

Definition

To perform a variety of complex and responsible secretarial duties in direct support of legal or law enforcement professional staff; to perform other related duties as assigned.

Distinguishing Characteristics

This is an entry and journey level classification in the Legal Secretary Series. With minimal training and orientation, incumbents are expected to produce legal documents conforming to judicial, departmental, and statutory requirements.

Interested applicants should submit an online County of Yolo Employment Application and completed supplemental questionnaire by the closing date. Verification of education may be submitted at the time of filing or when requested by Human Resources.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

ESSENTIAL FUNCTIONS

• Prepares a variety of legal documents including, but not limited to, complaints, motions, pleadings, petitions, demands, opinions, briefs, affidavits, stipulations, orders judgments, information, warrants, indictments, declarations, contracts, resolutions and ordinances;
• Checks and reviews a variety of legal documents to identify information needed to complete more complex legal documents and to identify probable further legal proceedings and/or requirements;
• Inputs case data into computer and sets up, and maintains case files;
• Monitors time lines associated with submission, preparation and response to legal actions and calendars matters with the courts;
• Prepares, and serves a variety of legal notices;
• Prepares an composes correspondence, and memos for professional staff;
• Orders, copies and distributes documents;
• Answers questions from professional, paraprofessionals and the general public regarding legal processes;
• Identifies, copies, bills and receipts money for documents released as part of the discovery process;

Other Duties:

• Types general correspondence, and reports;
• Compiles, prepares, researches and types statistical reports;
• Takes and transcribes dictation;
• Performs other related duties as assigned.
• Some positions may require the performance of different essential or other duties depending upon work location, assignment, or shift.

MINIMUM QUALIFICATIONS

Experience: Two (2) years of secretarial experience in a law office; or three (3) years of clerical experience in criminal justice, law enforcement, or other agency or firm involving the preparation and/or processing of legal documents.

Typing Speed Required: Must type 35 net words per minute.

Substitution: Completion of a six month curriculum in legal assisting, or paralegal work may substitute for the required secretarial experience in a law office.

License

Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Knowledge of: legal terminology, spelling and usage; criminal and/or civil legal processes; modern word processing and computer applications used in a legal setting; the criminal justice system; correct format for legal briefs, and references; proper use of the English language, including grammar, punctuation, spelling and usage; standard resource material used in preparing legal documents; general office practices and procedures.

Ability to: efficiently operate office-specific word processing and computer equipment in completing, reviewing, inputting and updating legal documents; prepare complex legal documents with minimal instruction or upon review of a case file; understand and follow written and oral instructions; input information relating to, and maintain case files; prioritize work, monitor deadlines, and complete work with very tight deadlines; maintain cooperative relationships with other staff, professionals, paraprofessionals and the general public; operate general office machines such as photocopier, telephone, facsimile transmitter, and typewriter.

APPLICATION & SELECTION PROCESS

Application Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire and verification of education for this position. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:

• As an attachment to the online application
• By e-mail to jobs@yolocounty.gov.

All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications

• Screen for Best Qualified

• Department Selection Interviews

• Background Investigation

• Conditional Job Offer, pending

• Medical Exam

• Confirmed Job Offer

Verification of Education

Acceptable forms of educational documentation are official or unofficial transcripts that list the students name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrars office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (http://www.iau-aiu.net/content/institutions).

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicants degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

EDUCATIONAL RECORDS EVALUATION SERVICE

601 University Ave., Suite 127

Sacramento, CA 95825

(916) 921-0790

www.eres.com

FOREIGN EDUCATION DOCUMENT SERVICE

P.O. Box 151739

San Diego, CA 92175

(619) 265-5810

www.documentservice.org

CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.

P.O. Box 18358 Anaheim, CA 92817

(714) 237-9272

www.iescaree.com

GLOBAL SERVICES ASSOCIATES, INC.

409 North Pacific Coast Highway, # 393

Redondo Beach, CA 90277

(310) 828-5709

www.globaleval.org

INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE

P.O. Box 3665

Culver City, CA 90231-3665

(310) 258-9451

www.ierf.org

Typing Certificate Information

There are a variety of businesses and agencies where you can obtain a typing certificate. Most applicants get a certificate at a temporary employment agency. However, a typing certificate can also be obtained from the Health and Human Services Agency (HHSA) free of charge.

Location Information:

HHSA - Woodland One-Step Career Center

25 N. Cottonwood Street

Woodland, CA 95695

(530) 661-2641

HHSA - West Sacramento One-Step Career Center

500-A Jefferson Blvd., Suite 110

West Sacramento, CA 95605

Phone: (916) 375-6307

HHSA - Winters One-Stop Career Center

111 East Grant Avenue

Winters, CA 95694

Phone: (530) 406-4444

Online typing certificates are not accepted. In order for your typing certificate to be accepted, it must meet the following criteria:

• The test must be a minimum of three minutes long.
• The test must have been in the past 12 months of application. Typing certificates older than 12 months are not accepted.
• The certificate must include time limit of the test, gross words per minute, number of errors, date of test, and the signature of the person administering the test. The certificate must be on agency letterhead.

Screening for Best Qualified

The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants who are best qualified.

Contact Information

For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.gov or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.

RETIREMENT

Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!

• "Classic" member CalPERS retirement formulas are:

Misc: 2.5% at 55

Safety: 3.0% at 55

Deputy Sheriff Safety: 3.0% at 50

• "New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:

Misc: 2% @ 62

Safety: 2.7% @ 57

BENEFITS

The County of Yolo offers a generous benefits package including:

• Health, Dental, and Vision Insurance
• CalPERS Retirement
• Deferred Compensation Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation, Sick, and Administrative Leave
• Holidays & Floating Holidays
• Disability Plans
• Social Security & Medicare

Benefits for County positions are specific to the bargaining unit of the position. Review the job opportunity information to find the bargaining unit code or search the Countys Salary Resolution which identifies the bargaining unit for each County classification.

Once youve identified the bargaining unit, you can look up the MOU and benefits for a particular position by going to our Benefits by Bargaining Unit summary on the Labor Relations webpage.

01

The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet. Complete application packets MUST be submitted prior to the closing date. Candidates will not be given additional time to submit additional information. I have read and certify that I understand the application instructions for this position. I understand that all required documents must be submitted by the closing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.

• Yes
• No

02

I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.

• Yes
• No

03

I understand that my application will be rejected if a valid typing certificate is not attached.

• Yes
• No

04

Describe your experience preparing and reviewing legal documents in a law enforcement setting. Include your experience with documents such as warrants, subpoenas, affidavits, as well as civil processes including writs of possession (real and personal property), writs of execution and other non-writ processes, small claims, summons and complaints, civil subpoenas, and restraining orders.

05

Law enforcement operations often involve urgent timelines and court-mandated deadlines. Describe the systems, tools, or methods you use to track cases, prioritize competing demands, and ensure that time-sensitive documents and filings are completed accurately and on schedule. Include a specific example.

Required Question

Employer County of Yolo

Address 625 Court Street, Room 101

Woodland, California, 95695

Phone (530) 666-8055

Website http://www.yolocounty.org