Legal Process Assistant I (Fixed-Term, Two-Years)

Legal Process Assistant I (Fixed-Term, Two-Years)

Salary

$62,166.00 - $73,593.00 Annually

Location

San Rafael, CA

Job Type

Full Time, Regular

Remote Employment

Flexible/Hybrid

Job Number

141A-26-07

Department

District Attorneys Office

Opening Date

07/27/2026

Closing Date

8/10/2026 11:59 PM Pacific

Vacancies

1

Weekly Schedule

37.5 Hours

Fixed Term Length

Two Years

Equal Employment Opportunity (EEO)

The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.

Individuals with Disabilities

If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .

• Description
• Benefits
• Questions

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity:

ABOUT THE POSITION

Within the District Attorneys Office, the Legal Process Assistant I (LPA) performs a variety of responsible legal office support duties which require knowledge of legal document processing. The LPA enters and retrieves legal data to and from case management systems used within the District Attorneys Office. They process subpoenas and police reports, pull case files, order office supplies, image documents and initiate telephone contact with law enforcement agencies, victims, witnesses, and other agencies. The LPA assists in filing legal documents within the courts. The LPA receives and screens visitors and telephone calls and directs the individuals as appropriate.

Current Vacancy: There is currently one (1) full-time, two-year, fixed term vacancy for a Legal Process Assistant I in the District Attorney's Office. However, candidates who meet the requirements for this position may be considered for future vacancies in departments throughout the County while this list remains active. We encourage you to apply now if you are interested in a fixed-term Legal Process Assistant I in any County Department.

The Legal Process Assistant I is the entry level in the series and is alternately staffed with Legal Process Assistant II. Incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meets the qualifications of the higher-level class.

Hybrid schedule: The District Attorney's Office has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule.

ABOUT YOU

Our Highly Qualified Candidate has experience working within a California District Attorneys Office, has a passion for the work, and is dedicated to the mission of a District Attorneys Office. The candidate is a self-starter, is flexible in responding to changing priorities and assignments, and ensures that work meets deadlines set by the courts and within the office. The ideal candidate is successful when working independently but also works effectively within a team. The ideal candidate has strong organizational skills and attention to detail, data entry experience including verifying, coding, editing, entering, and retrieving a high volume of legal information, and has experience working with procedures and case management systems used within a District Attorneys Office. In addition, the ideal candidate has previous experience dealing successfully with representatives from law enforcement and other agencies, as well as victims and witnesses who may be confrontational or strained.

QUALIFICATIONS

Knowledge of:

• Legal office and criminal justice system terminology, forms, documents, and procedures.
• Specified computer applications involving word processing, data entry, database access and/or standard report generation.
• Business arithmetic.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar, and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Ability to:

• Read, understand, and review for accuracy legal and court documents and extract relevant information.
• Use applicable legal office systems, terminology, forms, documents, and procedures in the course of the work.
• Apply, explain, and interpret appropriate laws, regulations, policies, and procedures.
• Learn the policies, procedures, and guidelines of the department to which assigned in a timely manner.
• Accept and account for money received and make accurate arithmetic calculations.
• Compose correspondence or documents independently or from brief instructions.
• Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.
• Establish and maintain effective working relationships with those encountered during performance of duties.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would provide the knowledge and skills listed in the class specification. Typically, equivalent to graduation from high school AND two years of general clerical or office assistant experience.

SPECIAL REQUIREMENTS: The selected candidate must pass a background investigation as required for employment in a law enforcement agency.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Colleen Beck at colleen.beck@marincounty.gov

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

First Round Selection Interviews will be held week of August 17th, 2026

Second Round Selection Interviews will be held week of August 25th, 2026

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL

Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin Countys Benefits Homepage.

Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical: The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

• IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

01

The minimum qualifications for the position are as follows: Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from high school and two years of general clerical or office assistant experience. Do you possess a high school diploma or equivalent? You must complete the education section on the employment form.

• Yes
• No

02

Do you have two or more years of general clerical or office assistance experience? You must reflect this experience in the work experience section of the employment application.

• Yes
• No

03

Please describe your experience providing office support in court, criminal justice, investigative or legal office setting? You must reflect this experience in the work experience section of the employment application. If you do not have experience in these areas, please respond NA.

04

Please indicate any experience you have performing the duties below. Select all that apply. NOTE: You must reflect this experience in the work experience section of the employment application.

• High volume, telephone reception.
• Working with case management systems. You will need to list the name(s) of the system(s) in your work experience.
• Experience using a cloud based sharing system(s). You will need to list the name(s) of the system(s) in your work experience.
• Experience entering, coding, verifying, and retrieving legal information.
• Working in a Child Support, Family Law practice or court environment.
• Dealing with customers in situations where relations may be confrontational or strained.
• Preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology for court proceedings. You will need to list the types of legal documents in your work experience.
• Intermediate proficiency with MS Office Suite of programs.
• Reading and interpreting documents for completeness, adequacy, accuracy and compliance with rules.
• Working with sensitive or confidential information.
• No experience with any of the above.

Required Question

Employer County of Marin

Address 3501 Civic Center Drive

Room 124

San Rafael, California, 94903

Phone 415 473-2126

Website https://www.hr.marincounty.gov/our-divisions/join-our-team