Legal Practice Assistant

Our client, a global industry-leading law firm, is seeking a Legal Practice Assistant to join their team in Menlo Park, CA.Who You AreYou bring a minimum of 10 years of experience in a secretarial or legal assistant role within a global law firmExperiencesupporting US Capital Markets or Global ECM practices is stronglypreferredBachelor's degree preferredYou are highly organized, detail-focused, and comfortable supporting multiple senior stakeholders simultaneouslyYou communicate clearly and professionally, both verbally and in writing, and handle sensitive information with discretionExperienced with Microsoft 365 and familiar with legal document and billing systems such as Manageand 3E EliteWhat You'll DoManage complex calendars and daily schedules for senior attorneysServe as a primary point of contact for calls, emails, and correspondenceCoordinate meetings and prepare agendas, materials, and presentationsPlan and organize domestic and international travel, including flights, accommodations, transfers, and detailed itinerariesProvide end-to-end support on legal matters, including file opening, client onboarding, and matter closureDraft, edit, proofread, and format correspondence, presentations, and legal documentation to a consistently high standardOversee billing-related activities by managing time entries, coordinating invoices, and liaising with finance teamsSubmit and reconcile expense claims, ensuring accuracy and complianceSupport business development efforts by coordinating client events, maintaining CRM records, and preparing briefing materialsConduct client and market research and help maintain internal databases and website contentWhat Success Looks LikeStakeholders are fully prepared, on time, and supported by accurate information and materialsBilling, expenses, and timekeeping processes run smoothly with minimal follow-up requiredClient interactions and events are executed seamlesslyDocuments are delivered error-free and aligned with firm standardsInternal systems and databases remain current, reliable, and audit-readyYou are viewed as a trusted partner who anticipates needs and elevates the effectiveness of the teamSalary Range: $110,000 – 125,000 annually, based on experienceLocation: Menlo Park, CA – On siteGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.#J-18808-Ljbffr