LHH is partnering with a multi-office law firm to hire an Administrative Supervisor for its Jacksonville office. This position oversees daily office operations and billing processes, ensuring efficiency, accuracy, and compliance with firm procedures.
The Administrative Supervisor will support office leadership, coordinate staff, and serve as a key liaison between the Jacksonville office and firm management.
Responsibilities
Distribute prebills for attorney review and ensure timely submission of finalized invoices
Monitor billing workflows and follow up to meet deadlines
Partner with Finance on billing inquiries, revisions, and client-related matters
Process invoices, reimbursements, and vendor payments within approval guidelines
Assist with monitoring and managing local office expenses
Coordinate staff schedules, timekeeping, and PTO requests
Support onboarding and training of new hires in partnership with HR
Foster a professional, collaborative, and inclusive office culture
Oversee daily office operations to ensure efficiency and organization
Manage office supplies, equipment, and vendor relationships
Coordinate office maintenance and liaise with Facilities as needed
Administration & Coordination
Serve as the primary liaison between attorneys, staff, and firm leadership
Coordinate meetings, events, and conference room usage
Maintain organized physical and electronic records in compliance with firm procedures
Support internal communications and office-wide updates
Qualifications
5+ years of office management or administrative leadership experience, ideally within a law firm or professional services environment
Prior law firm billing experience required, including familiarity with time entry, prebills, and billing cycles
Strong understanding of legal billing processes and financial workflows
Experience working closely with attorneys and finance teams in a professional services setting
Proven leadership and interpersonal skills with the ability to manage and support staff effectively
Excellent organizational, communication, and problem-solving abilities
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite and general office systems
Experience coordinating with IT, facilities, and HR functions
Understanding of compliance standards, office policies, and data security best practices
Ability to troubleshoot basic technology issues and escalate as needed
Candidates are encouraged to apply for confidential consideration.
Pay Details: $85,000.00 to $90,000.00 per year
Search managed by: Richard Harley
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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