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Legal Executive Assistant

Kim IP

Voorhees, NJ

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JOB DETAILS
SKILLS
Alliance/Partner Management, Billing, Calendar Management, Communication Skills, Computer Skills, Computer Software, Detail Oriented, Docketing System, Document Management, Establish Priorities, Executive Assistant Skills , File Maintenance, Intellectual Property (IP), Legal, Legal Documents, Legal Support Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Paralegal, Patent Procurement, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Time Management, Trademarks, Writing Skills
LOCATION
Voorhees, NJ
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Bonus based on performance
  • Flexible schedule
  • Paid time off

Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.


Key Responsibilities


Executive Assistant Duties:


  • Manage the Managing Partner’s calendar, scheduling, and meeting coordination
  • Serve as a primary point of contact for internal and external communications
  • Coordinate client meetings and activities
  • Prepare correspondence, reports, and presentations
  • Handle confidential information with professionalism and discretion
  • Assist with inbox management and follow-ups on key action items
Legal Assistant:


  • Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
  • Maintain case files, docketing deadlines, and document organization
  • Support patent/trademark prosecution processes and practice
  • Coordinate with clients, USPTO, and foreign associates
  • Assist with billing support, time entry, and matter tracking
Qualifications


  • 2+ years of experience as a legal assistant, executive assistant, or similar role
  • Prior experience in an intellectual property law firm strongly preferred
  • Paralegal experience or certificate is a plus
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication abilities
  • High level of professionalism and discretion
  • Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
  • Proficiency/aptitude with computer software tools is a must.
  • Ability to multitask, prioritize, and adapt in a dynamic work environment
This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.

Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.

About the Company

K

Kim IP