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Legal, Executive Assistant

InterSources Inc.

Burlington, NJ

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JOB DETAILS
SKILLS
Accounting, Accounting Policies, Artificial Intelligence (AI), Billing, Bookkeeping, C-Level Management, Calendar Management, Cloud Computing, Contract Management, Customer Experience, Data Analysis, Dental Insurance, Editing, Emerging Technology, Executive Assistant Skills , Expense Reports, Expense Tracking, File Maintenance, Financial Reporting, Internet Security, Intuit Quickbooks, Leadership, Legal, Legal Documents, Legal Research, Legal Support Skills, Microsoft Office, Operational Communications, Organizational Skills, Paralegal, Plan Meetings, Problem Solving Skills, Project Tracking, Project/Program Coordination, Protective Services, Reconciliation, Reporting Skills, Research Contracts, Schedule Development, Software Development, Technical Strategy, Travel Planning, Trucking, Vision Plan
LOCATION
Burlington, NJ
POSTED
30+ days ago
Role: Legal, Executive Assistant
Location: Burlington, NJ
Role Type: Full time

Industry: Shipping / Trucking / Railroad
Job Category: Office / Clerical / Administrative

*** Ideal Candidate ***
Our client is conducting a Confidential Search for an experienced Executive Administrative Assistant to support C-level leadership in Burlington, NJ. This in-person role will manage executive schedules, communications, and administrative operations in a fast-paced environment.

The position will also assist with legal documentation and basic accounting support, including contract organization, invoicing, and expense tracking.

The ideal candidate has 3+ years supporting senior executives, strong organizational skills, discretion, and proficiency in Microsoft Office. Experience with contract management, paralegal support, or QuickBooks is a plus.

Position Overview:
Reports to: CEO, President, and other C-Level Executives
Experience with legal documentation and basic accounting processes is a plus.

Key Responsibilities:
Manage executive calendars, meetings, and appointments
Prepare and edit reports, presentations, and correspondence
Coordinate executive travel and itineraries
Handle confidential communications and sensitive information
Legal & Administrative Support
Assist with legal research, contract organization, and document preparation
Maintain legal files including leases, agreements, and compliance records
Accounting Support
Assist with invoice tracking, expense reporting, and basic bookkeeping
Support account reconciliation and financial reporting tasks
Office & Project Coordination
Serve as a point of contact for internal and external communications
Maintain office supplies and coordinate vendors and service providers
Organize meetings, company events, and special projects
Track project timelines and provide follow-up with internal teams

Qualifications
Bachelor's degree preferred or equivalent experience
3 years supporting senior executives in a fast-paced environment

Benefits:
Competitive salary based on experience
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Professional development opportunities

About Us:
InterSources Inc, a Certified Diverse Supplier, was founded in 2007 and offers innovative solutions to help clients with Digital Transformations across various domains and industries. Our history spans over 16 years and today we are an Award-Winning Global Software Consultancy solving complex problems with technology. We recognize that our employees and our clients are our strengths as the diverse talents and opportunities they bring to the table enable us to grow as a global platform and they are causally linked with our success. We provide strategic and technical advice, and we have expertise in areas covering Artificial Intelligence, Cloud Migration, Custom Software Development, Data Analytics Infrastructure & Cloud Solutions, Cyber Security Services, etc. We make reasonable accommodations for clients and employees and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud partner company. We align strategy with execution and provide secure service solutions by developing and using the latest technologies that thrive our resources to deliver industry-leading capabilities to our clients and customers, making it convenient for our clients to do business with InterSources Inc. Our teams also drive growth by refining technology-driven client experiences that put the users first, providing an unparalleled experience. This results in strengthening the core technologies of clients, enabling them to scale with flexibility, create seamless digital experiences and build lifelong relationships.

About the Company

I

InterSources Inc.

It’s all about harnessing the real power of data. InterSources Inc was founded in 2007 providing intelligent data solutions to clients across industries and geographies.

Over the years, we have built products on Business Intelligence & Big Data platform simplifying and transforming the way business intelligence and real-time data analytics empower Corporations and end-users using Softwares like Tableau, Business Objects, MicroStrategy, etc.

In the process, we have enabled companies to use data analytics to help better understand, predict and influence consumer behavior, identify new market opportunities as they emerge, provide to users the data they need, alert the user when and why key business metrics have changed and enable them to make smart decisions.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2007
WEBSITE
https://www.intersourcesinc.com/