Legal Billing Specialist

Kforce has a client that is seeking a Legal Billing Specialist in Nashville, TN.

Summary: The Legal Billing Specialist will review invoicing for Legal (approving invoices, reporting ad hoc requests), help with vendor onboarding as needed, and communicate with outside counsel as needed. They will be working with Excel with filtering, pivot tables, etc. Prior experience with a law firm is very helpful, however we will consider candidates without that if they have the required billing and MS Office experience.

Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices; researching and troubleshooting issues with law firms; supporting vendor setup processes; training internal and external end users; maintaining work-in-progress records; and monitoring and enforcing time entry deadlines.

Key Responsibilities:

• Electronically review and route large volume of invoices for approval in accordance with Company Law Department billing guidelines
• Approve, adjust, or reject invoices according to guidelines, and provide guidance to attorneys with inquiries regarding outstanding invoices
• Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly
• Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments have been released timely
• Communicate with outside counsel in a collaborative style to manage non-compliance with billing guidelines
• Collect monthly accruals from outside counsel and follow-up with non-compliant firms
• Research, identify, and investigate open and unresolved items within SAP
• Assist with processing items outside of billing system; Coordinate manual invoice entry in SAP for payment
• Summarize outcomes, present information, and propose ideas to senior management to identify areas of process improvements, and/or increased efficiency