Legal Billing Coordinator (E-Billing Focus) – Hybrid | Uniondale, NY

Legal Billing Coordinator (E-Billing Focus) – Hybrid | Uniondale, NY

A prestigious law firm in Nassau County, NY is seeking a highly skilled Legal Billing Coordinator with a strong focus on e-billing to join our Uniondale office. This hybrid role is ideal for a detail-oriented professional with deep expertise in legal billing systems and a thorough understanding of client billing compliance requirements.

Key Responsibilities

• Manage the full monthly billing cycle for assigned attorneys, ensuring complex invoices are prepared accurately and in compliance with client guidelines
• Review and process billing edits, write-offs, transfers, and time/expense adjustments; audit time entries for accuracy, rates, and presentation
• Generate and submit LEDES files using Aderant; troubleshoot e-billing issues, resolve rejections, and ensure successful submissions through client portals
• Interpret and maintain compliance with client billing guidelines, including implementing updates and ensuring proper system setup
• Collaborate with internal billing teams on timekeeper data, rates, budgets, and client-specific requirements; coordinate with e-billing vendors for system support and issue resolution
• Serve as a key point of contact for attorneys regarding invoice status, approvals, and payment delays; provide guidance on e-billing best practices
• Prepare and analyze billing and accounts receivable reports, including AR summaries, billing history, and aged WIP
• Partner with the Collections team to monitor AR, address e-bill rejections, manage deductions, and support appeals and discrepancy resolution
• Contribute to special projects and continuous process improvement initiatives

Qualifications

• Minimum of 3 years of legal e-billing experience, with strong knowledge of multiple e-billing platforms, client portals, and LEDES formats
• Experience with Aderant or Elite 3E strongly preferred
• Intermediate proficiency in Microsoft Excel and Word; strong analytical and problem-solving skills
• Comprehensive understanding of legal billing workflows, systems, and compliance standards
• Highly organized, self-motivated professional with the ability to manage competing priorities in a fast-paced environment
• Excellent communication, interpersonal, and time management skills
• Proven ability to build and maintain effective working relationships with attorneys, clients, vendors, and internal teams

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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