Legal Billing & Collections Specialist

Job Title: Legal Billing & Collections Specialist

Location: Philadelphia, PA – Onsite (near Suburban Station & PATCO)

Industry: Legal Services / Law Firm

Compensation: $55,000 – $65,000 / Annually

Benefits:This position is eligible for medical, dental, vision, life/AD&D, LTD, 401(k), FSA, HSA, vacation, sick days. and personal days.

About Our Client:

Our client is a respected, long-established law firm with a national presence, known for its expertise in insurance defense and other litigation matters. Their Philadelphia office is seeking a skilled Billing & Collections Specialist to manage the firm’s client invoicing process from start to finish and ensure timely payment collection.

Job Description:

In this role, you will handle the full billing cycle for assigned attorneys and clients, ensuring accuracy, compliance with client guidelines, and adherence to internal policies. You’ll also take ownership of collections efforts, building strong relationships with clients and internal teams to resolve outstanding balances promptly.

Key Responsibilities:

• Prepare, review, and finalize client invoices in accordance with firm and client requirements.
• Manage pre-bill edits and execute billing arrangements such as fixed fees, discounts, split matters, and electronic submissions.
• Respond to billing inquiries from attorneys, clients, and staff in a professional and timely manner.
• Monitor accounts receivable, follow up on unpaid invoices, and assist in collections activities.
• Work with external billing systems and payment processors to troubleshoot and resolve issues.
• Generate reports on billing, collections, and budget status for attorneys and firm leadership.
• Maintain detailed records of billing activity and client communications.
• Collaborate with the accounting team and management to streamline processes and improve efficiency.

Qualifications:

• 3+ years of legal billing experience, ideally in a law firm setting.
• Familiarity with Aderant billing software is preferred but not required.
• Strong Excel skills and proficiency in Microsoft Office and Adobe.
• High level of accuracy and attention to detail in handling complex billing matters.
• Excellent communication skills, both written and verbal.
• Ability to prioritize and manage multiple deadlines in a high-volume environment.

Benefits: Medical, Dental, Vision, Life/AD&D, LTD, 401k, FSA, HSA, Vacation, Sick Days, Personal Days

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.