Legal Assistant

Job Title: Legal Assistant

Location: Tulsa, OK (Onsite)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM (2 remote days a month)

Work Environment: Onsite | Business Professional Attire

Compensation: $58,000 - $65,000 annually

Employment Type: Direct Hire

Start Date: ASAP

JOB DESCRIPTION

We are looking for a self-staring Legal Administrative Assistant (Legal Secretary) to support three attorneys in our Tulsa office. The successful candidate will have the following qualities and experience:

• A minimum of 3 years’ law firm experience required.

• Ligation or Estate Planning experience a must.

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for timekeeper(s).
• Enter billable me in me-keeping system, assists timekeepers in processing pre-bills, as requested.
• Assists other secretaries in backup secretary capacity, as requested.
• Attention to detail, organizational skills and initiative are imperative.
• Must be forward-thinking and have strong problem solving skills
• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
•  Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills are necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills are necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
• Work occasionally requires overtime to perform the essential duties