Legal Assistant

Legal Assistant

Location: Cottage Grove, WI
Schedule: Full-Time | Potential for hybrid after training

Join an Employee-Owned Healthcare Company Making a Difference

Shared Medical Services is seeking an experienced and detail-oriented Legal Assistant to support our Legal and Corporate Compliance team. This role is ideal for a motivated legal professional who thrives in a fast-paced, highly regulated environment and enjoys working across contracts, corporate governance, compliance, and intellectual property management.

As an employee-owned company, Shared Medical Services is committed to fostering a collaborative culture where employees are valued, supported, and empowered to make a meaningful impact on patient outcomes nationwide.

What You'll Do

In this role, you will provide critical legal and administrative support across the organization’s contract lifecycle management, compliance initiatives, corporate governance activities, and intellectual property asset management.

Responsibilities Include:

Contract Drafting, Review & Management

• Draft, review, and manage a high volume of commercial agreements, including:
  • Vendor Contracts
  • Master Service Agreements (MSAs)
  • Non-Disclosure Agreements (NDAs)
  • Business Associate Agreements (BAAs)
  • Operations Agreements
  • Management Agreements
  • Requests for Proposal (RFPs)
• Assist with the preparation and development of contract proposals
• Maintain and update contract lifecycle management (CLM) systems
• Track contract renewals, terminations, compliance milestones, and key deadlines
• Ensure contracts comply with applicable laws, regulations, and internal policies
• Oversee database maintenance, audits, reporting, and query functions
• Communicate effectively with internal departments and external stakeholders throughout the contract lifecycle process

Corporate Governance & Compliance

• Support entity management activities, including incorporation, maintenance, and dissolution of subsidiaries and affiliates
• Assist with Corporate Securities Offering filings for managed entities
• Prepare board and committee meeting materials including resolutions, consents, and meeting minutes
• Maintain organized corporate records in accordance with regulatory requirements
• Assist with government contract reporting obligations
• Support intellectual property asset tracking, including trademarks, patents, and copyrights
• Coordinate with outside counsel and internal teams regarding compliance, enforcement, litigation, and related legal matters
• Assist with confidentiality and licensing agreements related to proprietary technology and healthcare data

Additional Responsibilities

• Draft and review outgoing corporate correspondence
• Provide additional legal and compliance support as assigned

What We're Looking For

Qualifications:

• Bachelor’s degree and Paralegal Certificate from an ABA-approved program (or equivalent experience)
• Minimum of four (4) years of corporate paralegal experience preferred
• Healthcare, life sciences, or healthtech industry experience strongly preferred

Skills & Experience:

• Strong knowledge of healthcare regulatory frameworks and contract administration practices
• Experience with contract lifecycle management tools and legal database systems
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite
• Familiarity with AI-assisted technologies and effective prompting for corporate legal applications
• Excellent organizational, communication, and project management skills
• Ability to manage multiple priorities in a fast-paced, highly regulated environment
• High level of professionalism, discretion, confidentiality, and attention to detail
• Strong collaboration skills with the ability to work effectively across departments and leadership levels

Why Join Shared Medical Services?

We Offer a Competitive Benefits Package Including:

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Company-Paid Short-Term & Long-Term Disability
• Flexible Spending Accounts (Medical & Dependent Care)
• 401(k) and Roth IRA with 4% Company Match
• Employee Stock Ownership Plan (ESOP) — Become an Owner in the Company
• Paid Time Off and Holidays
• Opportunities for Professional Growth and Development

About Shared Medical Services

Shared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions. We believe our employees are our greatest asset, and as an employee-owned organization, we are committed to fostering a collaborative, supportive, and rewarding workplace.

Apply today and become part of a company where your contributions truly matter.