Lease Compliance & Reporting Specialist

Join our Support Center and be a pivotal resource to our field and distribution teams —where innovation, cross-functional collaboration, and career growth come together in an exciting environment!

The Lease Compliance & Reporting Specialist owns the end-to-end process that proves to landlords and airport authorities that our 350 retail locations are accurately tracked, billed and collected. The role blends audit coordination, lease-compliance expertise, data wrangling, and hands-on report production. You will gather data from several systems, package it for an external CPA firm, track the audit through completion, and distribute final reports to each landlord. On an ongoing basis you will also prepare monthly percentage-rent calculations and weekly airport sales submissions, ensuring every figure is fully supported and delivered on time.

Location: Support Center, 6600 S Bermuda Rd, Las Vegas, NV 89119

Schedule: Monday – Friday, Weekends as needed, 40-50 hours per week

Pay: $70,000 - $80,000

Job Type: Full-time

About Us:

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

Benefits

• Employee Discount
• Employer-Paid Life Insurance
• Flex Time Off
• Disability Insurance
• Medical, Dental, and Vision Insurance
• Paid Parental Leave
• 401(k) with company match

Job Responsibilities

• Read and interpret legal terms from contracts and leases, to capture the requirements, obligations, key dates, and deliverables
• Pull sales, transactions, and POS data from multiple systems (APTOS, APTOS Analytics, Dynamics GP, ESKER, BI tools, payment platforms).
• Consolidate data in audit-ready workbooks; maintain clear audit trails.
• Coordinate with the external CPA firm: kickoff, PBC (prepared-by-client) list fulfillment, questions, and status tracking.
• Review draft audit findings; follow up on discrepancies.
• Secure final audit reports and transmit them to each landlord per lease requirements.
• Produce and reconcile monthly gross sales reports for all stores.
• Compute percentage rent; investigate anomalies; obtain internal approvals.
• Produce and deliver reports based on Landlord requirements (sales schedule, rent calculation, support data files).
• Extract prior-week sales by concept/location.
• Map transactions to airport-specific reporting templates.
• Submit reports through airport portals or email ahead of contractual deadlines.
• Document SOPs; keep a robust calendar of due dates.
• Identify manual touchpoints that can be automated; partner with IT / BI on tool enhancements.
• Write reporting specifications for IT development.
• Maintain SOX-compliant controls around revenue data and landlord communications.
• Act as the single point of contact for landlords, airport authorities, Operations, Accounting, and Legal on audit and lease-reporting matters.
• Train store and finance teams on data-accuracy expectations.
• Be able to understand and discuss with commercial and operational teams about products, styles, departments, divisions, and other retail-related variables that can affect rental calculations or reports

Qualifications:

• Bachelors in accounting, Finance, Business Analytics, or related field.
• 4+ years in revenue audit, lease compliance, real estate accounting, or public accounting (retail or multi-unit preferred).
• Hands-on experience compiling audit packages and working with external auditors/CPAs.
• Proven track record managing large recurring reporting cycles (monthly/weekly deadlines).
• Advanced Excel (pivot tables, Power Query, macros, ) and intermediate SQL or BI tool (Power BI/Tableau) for data extraction and transformation.
• Familiarity with ERP/POS environments (NetSuite, Dynamics GP, Oracle, SAP, NCR, Revel, etc.).
• Strong grasp of revenue-recognition concepts and percentage-rent calculations.

EEO/ADA/DFWP

WHSmith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At WHSmith North America, it’s about each