Born of a simple gesture in 1976, L'Occitane en Provence reveals the living power of flora, where the light of the sun meets the richness of the earth.
With advanced expertise, we turn these natural treasures into sensorial, efficient experiences, as sustainable as possible and profoundly inspired by Haute Provencal nature.
Our culture is built through everyday moments, how we behave, make decisions and show up for each other.
With Trust as our foundation, Curiosity as our compass, Excellence as our standard, we create lasting Impact
for the people around us and our planet.
Job Summary
The Lease Administrator is responsible for the day-to-day administration of a 170+ location portfolio spanning the United States and Canada. This role serves as the operational backbone of the company's real estate function - ensuring lease integrity, portfolio accuracy, and proactive management of critical dates, terms, and obligations across all sites.
Reporting to the Senior Real Estate Manager, the ideal candidate brings a detail-oriented approach to lease abstraction, document management, and cross-functional reporting. They are equally comfortable working with enterprise real estate platforms - including CoStar Real Estate Manager - and leveraging emerging technologies to drive efficiency, surface insights, and support informed decision-making.
Strong communication skills, organizational discipline, and the ability to collaborate closely across Legal, Finance, and Operations teams are essential to success in this role.
Job Responsibilities
Portfolio & Lease Administration
Manage the end-to-end administration of a 170+ location retail/outlet and office portfolio across the US and Canada, maintaining accuracy and integrity across all records
Read, identify, and abstract key clauses from leases, amendments, extensions, and license agreements; ensure all legal documents are input accurately and on time into CoStar Real Estate Manager and local files
Conduct monthly audits of rents, key dates, and lease updates; proactively flag critical deadlines including options, expirations, and rent escalations
Leverage AI-powered tools and automation where applicable to streamline data entry, exception reporting, and date-tracking workflows
Document Management & Workflow
Serve as a key liaison between internal departments (Legal, Finance, Construction, Operations) and external partners (attorneys, landlords, brokers), coordinating document reviews and approvals as needed
Manage the timely processing and distribution of fully executed lease documents, amendments, and related agreements
Support pro forma budget requests (ROIs) by compiling and providing accurate data from internal partners
Process invoices and provide rent payment information to Finance/Accounting teams with accuracy and on schedule, interpreting lease clauses for rent, percentage rent, and other payments
Compile and assemble materials for Real Estate Committee Meetings (RECM) in support of the Senior Real Estate Manager
Reporting & Data Integrity
Generate and maintain accurate reports for internal and external partners covering key dates, rent schedules, and lease clause tracking
Monitor and report on lease clauses with financial or operational impact, including early termination (kick-out) rights, cost-savings opportunities, and required remodel obligations
Reconcile the monthly rent roll and support accurate, timely payment processing
Utilize reporting tools and dashboards - including AI-assisted analytics where available - to surface portfolio insights and support informed real estate decision-making
Store Development, Renovations & Closures
Support new store openings, renovations, and closures by providing the Construction Team with critical lease dates, Tenant Coordinator contacts, and Tenant Handbooks
Support the Tenant Allowance process: tracking negotiated amounts, coordinating closeout requirements with the Construction Project Manager, and preparing complete packages for submission to landlords
Compliance & Risk Management
Manage Certificate of Insurance (COI) requests, ensuring landlord and vendor requirements are met and records are current
Support compliance with lease obligations across the portfolio, escalating risks or discrepancies to the Senior Real Estate Manager as identified
Support external storage administration, including invoice processing and status tracking throughout the storage lifecycle
All other duties or projects as assigned
Key Performance Indicators (KPIs)
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Requirements
Education
Experience & Skills
What We Offer
The compensation for this role ranges from $70,000 - $75,000. Exact compensation will vary based on factors including but not limited to, experience, skills and geographic location. In addition to annual salary, this position is eligible for participation in a highly competitive bonus program.
LOccitane en Provence offers a competitive compensation package and a comprehensive benefits package. L'Occitane en Provence is an equal opportunities employer. One way we act on this is by continuously fostering a more diverse and inclusive workplace and organizational culture. We are committed to building an environment that is free from discrimination and harassment, where everyone feels respected, valued, and able to grow. We seek positive-minded individuals who embody our core behaviors - Trust, Curiosity, Excellence, Impact - and who share our commitment to sustainability.
We welcome applications from people of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability statuses, and all other dimensions of diversity. Employment may be subject to verification of references and background check investigation.
If you believe your profile is a good match for this position, we invite you to apply even if you don't fulfil every single listed qualification.
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