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Lease Admin Analyst #26-10768

US Tech Solutions, Inc.

San Jose, CA

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JOB DETAILS
SALARY
$25–$28 Per Hour
JOB TYPE
Temporary, Contractor, Full-time
SKILLS
Accounts Payable, Administrative Skills, Analysis Skills, Asset Management, Billing, Commercial Real Estate, Contract Review, Expense Tracking, Financial Administration, Leasing, Looker, Maintain Compliance, Network Operations Center, Operational Expenditure (OPEX), Operational Support, Power BI, Purchase Orders, Real Estate, Reconciliation, Regulations, Rentals, Sales Cycle, Spreadsheets
LOCATION
San Jose, CA
POSTED
4 days ago
Duration: 4 Months with huge possibility of extension/conversion into permanent

Summary:
  • As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.
  • Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.
  • Assist asset manager(s) in reviewing invoices and contractual terms.
 
Financial Administration & Support
  • Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated
  • Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.
 
Compliance & Certificate Management
  • Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
  • Ensure service providers adhere to mandatory regulatory and internal operational standards.
 
Contractual & Operational Support
  • Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
  • Deliver reporting to the lease asset management team and leads reading vendor compliance and status
 
Must Have Skills:
  • Leasing asset management (this background would be ideal) extension
  • Looking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centers
  • Experienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.
  • Reviewing an invoice for rent, need to be knowledgeable.
  • Someone who has experience in this space, AP/PO, Lease administration
  • Someone who has worked in an apartment leasing office would likely not be a good fit
 
Nice to have skills:
  • Commercial real estate experience
  • Experience in data center space
  • Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet- Google Suites
  • Needs to be a self-starter
 
Years of Experience:
  • Minimum of 5 years' experience
 
Education
  • Preferred bachelor’s degree but HM is open
 
Software skills:
  • Google Suites
  • Reporting Tools (Please highlight experience)- Looker Studio- Power BI would be comparable
  • Salesforce experience
 Interview Process: Virtual
Shift ​​​​​: Onsite (Tues, Wed, Thurs) 9am to 6pm and Remote (Mon, Fri) (Hybrid) 

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
 
US Tech Solutions is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring. 
 

About the Company

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US Tech Solutions, Inc.