Lead Secretary, Wahluke High School

WAHLUKE SCHOOL DISTRICT

JOB SUMMARY AND DESCRIPTION OF TASKS

POSITION TO BEGIN AUGUST 4, 2026

Position: Wahluke High School Secretary I - Lead Secretary

Classification: Representation available by Public School Employee (PSE) Union Classified;FLSA Non-Exempt

Reports to: Building Principal

Terms of Employment: Classified Secretary Salary Schedule, Non-Exempt position;

203 workday contract + 11 paid holidays; 8 hrs/day; workdays will be prorated depending up start date

Benefits: Benefits offered by SEBB (School Employee Benefit Board): Medical, Dental, Vision, Basic life Insurance, Basic Accidental Death and Dismemberment insurance. Retirement administered by Washington State Department of Retirement Systems (DRS). Paid Sick Leave, Personal Leave, Bereavement Leave

Basic Function: This position is responsible to organize and manage the operation of the school office, to provide and coordinate a variety of activities; serve as secretary to the principal; assist with building supervision and direction; greet and provide services to students, staff, parents, and the public; accurately maintain a wide variety of records using independent judgment within generally defined methods, practices and procedures;compile and submit a variety of state and federal required reports. May coordinate and distribute duties of personnel assigned to the office; assign and review work of student office assistants and community volunteers; manage special projects. Maintain staff attendance and prepare payroll documents. Coordinate with substitute specialist as needed. Monitor program budgets and provide information concerning current balances upon request; perform or assign the processing of requisitions, purchase orders. Monitor and issue building keys as necessary. Provides basic first aid medical care and administers medication as authorized to ill or injured students. Perform clerical and reception work, bookkeeping, filing, scheduling. Assist in meeting student educational and social and emotional needs in the overall school environment.

Typical Work:

• Perform general and technical clerical work, bookkeeping, prepare requisitions, filing, scheduling and answering telephone.
• Proficiently operate office equipment including computers, adding machines, copiers, FAX and intercom, cash receipting, and other machines.
• Provide receptionist duties by providing excellent customer service in answering the phones and assistance to the staff and public.
• Coordinate the day to day operations of the office.
• Attend to students in a kind and caring manner.
• Assist principal with building supervision and direction.
• Support the management of student learning plans.
• Greet students, parents, staff and the public; answer a wide variety of telephone and in-person inquiries, promote positive public relations for the district.
• Utilize substitute management system and sub coordinator to ensure daily sub needs are met; greet and orient substitutes to the building; provide keys, lesson plans and other assistance as needed.
• Organize office operations, in an efficient and effective manner. Independently performs tasks involving personnel, budgeting, and facilities and makes related decisions within scope of authority, often in the supervisor''s absence. Assists in developing office procedures and policies; establishes and maintains record keeping systems. May coordinate and assign task to others.
• Assist building personnel as needed.
• Access the State and other information system for entry and retrieval of information.
• Input and maintain a variety of detailed program records such as budgets, student counts, enrollment, attendance and other administrative records for legal compliance including grant and programs, compile data and perform calculations; track deadlines and prepare a variety of reports and responses accurately. Compile or assign the creation and processing of district, state and federal reports
• Assist in budget tasks. May prepare and process requisitions and purchase orders for the school and ASB following District procedures;order supplies, materials and equipment; process, stock and distribute materials, maintain accounting books, track expenditures and prepare budget reports;
• Serve as secretary to the principal; duplicate and distribute materials, screen calls, maintain appointment calendar, schedule meetings; scribe and prepare meeting notes, attend to mail, make non-instructional decisions as needed during the principals absence.
• Compose, format, type, edits and proofread a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials may include maintaining building website; at times based on limited instructions or review. Documents may be confidential in nature.
• Provide basic first aid medical care and administer medication as authorized to ill or injured students. Assess need for emergency assistance or parental contact.
• May supervise students in the office related to medical care, monitor behavior, refer problems to administrators, counselors, teachers or specialists as appropriate.
• Treat all matter of school business and personnel as confidential.
• Communicates and works effectively, cooperatively, positively and politely with students, staff and community to maintain a safe school and caring learning environment.
• Establish and maintain filing of detailed records including the updating, transferring and purging of files as per State records retention and other required procedures
• Complete reports in a timely manner.
• Maintain staff attendance and prepare building level payroll records.
• May require knowledge of or ability to learn ASB financial procedures including receiving and receipting money and preparing deposits.
• Requires monitoring and actions to comply with student attendance mandates.
• Assists students by coordinating or performing new student registrations within the building, issuing/tracking student absences and admittance slips, communicating with transportation department.
• Assist other personnel as may be required to ensure an efficient and effective work environment.
• Coordinate and provide guidance to student assistants and volunteers.
• Understand district policy that affects the job and the building.
• Distribute mail.
• Maintains and updates inventories of supplies, books, furniture and equipment.
• Model appropriate and cooperative behavior, including protecting confidential information.
• May interpret and provide translations as needed if bilingual.
• Other duties as assigned.

Qualifications:

• High School diploma or G.E.D., college level coursework strongly preferred.
• Record of strong customer service and organization skills.
• Demonstrated competency as measured through a basic skills test.
• Education, training, skills and experience necessary to carry out the assignment;
• Successful school secretary or office management experience preferred
• Bilingual Spanish fluency helpful.
• Excellent written and oral communication skills required. Skill in correct grammar, spelling and English usage; ability to compose and format correspondence.
• Understanding/knowledge of accounting or bookkeeping procedures and experience preferred.
• Experience with children or students in an educational setting and / or evidence of an interest in supporting learning experiences preferred.
• Ability to organize and set priorities for work for self and office staff. Must be able to train, assign and review the work of others.
• Proficiently operate office equipment including computers, adding machines, copiers, FAX and intercom, cash receipt. High level keyboarding and data entry skills.
• Ability to understand and execute verbal and written instructions, policies, and procedures.
• Knowledge of general secretarial procedures.
• Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
• Proficient in the application of general computer software and experience or ability to learn school-based data programs.
• Communicate and work effectively and positively and politely with students, staff and community.
• Desire to be a role model and to interact positively with students.
• Ability to lift up to 20 lbs occasionally.
• Valid First aid/CPR card or ability to obtain first aid card.
• Established record of dependability, flexibility, and regular attendance.
• Ability to attend trainings as required which may include out of district or overnight travel.
• Model appropriate professional behavior.
• Ability to maintain confidentiality.
• Ability to solve practical problems, apply appropriate judgment and deal with a variety of situations where only limited standardization exists.
• Ability to work effectively under pressure.
• Ability to work as a team member, in a flexible, cooperative and helpful manner with a focus on resolving problems and meeting needs.
• Ability to maintain confidentiality of student and district records required.

Physical Requirements: This position typically requires: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium Work: Ability to lift up to 50 pounds occasionally with assistance, and/or up to 20 pounds frequently, and/or up to 10 pounds constantly to move can carry objects. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

The Wahluke School District complies with all federal and state rules and regulations and does not discriminate on the basis of race, ethnicity, religion, creed, color, sex, sexual orientation including gender identity or expression, national origin, immigration or citizenship status, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal by a person with a disability, age, or honorably discharged veteran or military status. This holds true for all programs and services. The District provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance/complaint procedures may be directed to the school district's Civil Rights Coordinator at lleitz@wahluke.net; Title IX Director at jesindola@wahluke.net or (509)932-4477; Section 504/ADA Coordinator, at gcalaway@wahluke.net or (509)932-4565 or by mail at 411 E. Saddle Mt. Dr., Mattawa, WA 99349.