Position Information
Hiring Department: School of Pharmacy
Reports To: College Administrative Officer
Job Location: On-site; El Paso
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $40,480 annually, commensurate with experience.
Required Application Materials:
Position Summary
Under limited supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.
Statement of Duties and Responsibilities:
Maintain detailed tracking of Faculty development funds (Excel-based reporting), startup accounts (Excel-based reporting), all cost centers and grants (with PeopleSoft backup documentation)
Initiate and process transactions in PeopleSoft, including: Expense reports, Non-PO vouchers, Travel authorizations, Personnel and position eForms
Review and submit Miner Mall requisitions complete receipts for purchase order closure and payment processing
Coordinate travel logistics for faculty
Provide administrative support across the College
Respond to requests for information and operational support needs
Manage office supply inventory and ordering
Coordinate awards and recognition purchases
Plan and support events, including banquets
Submit facilities access requests
Initiate criminal background checks
Coordinate simulated patient payments and APS documentation
Onboard new vendors
Coordinate end-to-end faculty recruitment logistics: arrange candidate travel and accommodations, develop and manage interview itineraries, schedule and coordinate search committee interviews, escort candidates as needed during campus visits
Advises activities of staff in a business function, division, or department.
Creates documents and materials that follow organizational standards and branding.
Coordinates the implementation of techniques for evaluating business functions or division or department activities.
Organize budget requests, monitors budget expenditures, and makes adjustments as necessary.
Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.
Identifies areas of needed change and makes recommendations to improve operations.
Cross-train and provide coverage for front desk duties as needed.
May support staff development plans and activities.
May represent the business function, division, or department at meetings, conferences, and seminars or committees.
Plans, assigns, and supervises the work of others.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelor's Degree
and
Experience: 0-2 years of related experience; or equivalent combination of education and experience
Why Pick UTEP
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.
Miner Perks and Benefits
What UTEP Offers:
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.