KidSpirit Admin 2026 -2027 Summer / School Year

Position Details ================

Position Information --------------------

• Job Title: KidSpirit Admin
• Job Location: Corvallis
• Appointment Type: Student Employee
• Appointment Percent: 100
• Appointment Basis: 12
• Pay Method: Hourly
• Pay Period: 16th - 15th of the following month
• Pay Date: Last working day of the month
• Remote or Hybrid option: Min Hourly Rate 15.05 Standard 14.05 Non-Urban 16.30 Portland Metro Max Hourly Rate 17.50 Standard 17.00 Non-Urban 18.50 Portland Metro

Position Summary ----------------

This recruitment will be used to fill multiple part-time a maximum of 20 hours per week Student Clerical Assistant positions for the KidSpirit Program in the Division of Extension and Engagement at Oregon State University. OSU.KidSpirits goal is to provide a quality and safe environment for all campers, parents, and staff. Employees should always be prepared and willing to respond to the unexpected.

Administrative Office Staff Support -----------------------------------

Administrative office staff support youth program instructors, camp counselors, and overall program operations. They are responsible for supporting youth while fostering a safe and growth-oriented environment. The position requires strong communication, critical thinking, teamwork, and a commitment to ongoing professional development.

Responsibilities ----------------

• Lesson planning
• Safety response
• Equipment management
• Program promotion
• Effective collaboration with staff, families, and supervisors
• Attention to detail
• Taking on special projects
• Answering phones
• Taking cash and credit card payments
• Deposits
• Registrations
• Other duties as assigned

Division of Extension and Engagement --------------------------------------

The Division of Extension and Engagement is core to Oregon State Universitys mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement.

KidSpirit ----------

KidSpirit is a unit within the Division of Extension and Engagement. The mission of KidSpirit is to be a leader in providing young people with intentional, high-quality, equitable learning experiences that promote positive interactions among adults and peers. KidSpirit prides itself in challenging its employees to grow as individuals while gaining professional experience.

Transferable Skill Development ------------------------------

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires.

Position Duties ----------------

### Program Accountability and Operations

• Assist with the creation, editing, updating, and maintenance of program projects and reports
• Maintain a variety of schedules
• Manage registrations
• Answer phones and emails
• Manage camper pick-ups
• Support programs
• Manage attendance in a timely manner
• Perform check-in and out of participants
• Using information technology to assist with maintaining systems or database security
• Perform data entry functions, which may include personal information
• Processing financial transactions, cash, check, and credit card payments, and making cash deposits
• Maintain equipment and supplies inventory
• Administer first aid and activate emergency action steps if medical attention is required
• May care for sick or injured students, including handling medications

### Safety First Aid & Documentation

• Monitor participant safety at all times and administer first aid when necessary
• Initiate emergency action procedures appropriately and calmly
• Accurately complete incident, accident, and behavioral reports as required
• Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families

### Training Meetings & Professional Development

• Attend required orientation sessions, program meetings, and in-service training
• Review and comply with all program policies, procedures, and activity guidelines
• Actively pursue opportunities for career growth and skill development through training and feedback

### Equipment & Supplies Management

• Check out requests and properly use equipment and supplies for activities
• Maintain and organize the equipment area before clocking out each day
• Report equipment needs, safety concerns, and supply issues to supervisors

### Program Promotion & Family Engagement

• Communicate effectively with parents regarding participant progress and development
• Promote KidSpirit programs, including recreational classes, camps, ACES, and special events
• Serve as a positive ambassador for the program using strong interpersonal communication skills

### Communication Paperwork & Record Keeping

• Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls
• Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail
• Collaborate with team members to support smooth program operations

Other Duties -------------

• Carry out additional responsibilities as requested by supervisors to support program success and team functioning
• May require lifting of 35lbs.

Minimum Qualifications ----------------------

Full Employment Eligibility Requirements can be found here: http://shr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term
• Graduate student: 5 credit hours per term
• Graduate international student: 9 credit hours per term
• International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services (USCIS)

Additional Required Qualifications -----------------------------------

• Current valid First Aid certification by the start of programming
• Recognizing and Reporting Child Abuse and Neglect RRCAN certification by start of programming
• Introduction to Child Care Health & Safety certification by start of programming
• Fundamentals of Learning OSU Youth Safety and Compliance requirements, standards of behavior, and mandatory reporting training

Preferred Special Qualifications -------------------------------

• Working Conditions
• Work Schedule
• Posting Detail Information
• Posting Number
• Number of Vacancies
• Anticipated Appointment Begin Date
• Anticipated Appointment End Date
• Posting Date
• Full Consideration Date
• Closing Date

Indicate how you intend to recruit for this search: Competitive - Student - open to ALL qualified, eligible students

Special Instructions to Applicants ---------------------------------

When applying, you will be required to attach the following electronic documents:

• A Resume
• In addition to applying to the OSU job website portal, please go to KidSpirit website to join our team and apply to KidSpirit: https://kidspirit.oregonstate.edu/employment
• For additional information, please contact Karen Swanger at karen.swanger@oregonstate.edu or kidspirit@oregonstate.edu

We are an Equal Opportunity Employer, including disability protected veteran, and other protected status. This position is designated as a critical or security-sensitive position, therefore the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions, and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire.

All job offers are contingent upon Human Resources final approval.

Required Documents -------------------

• Resume
• Optional Documents