Key Administrator

Posting Details

Posting Summary

Logo Posting Number STA00489PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131895 Job Level A3 - Administrative/Operational Support Business Title (Internal Title) Key Administrator Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Custodial, Move Crew and Facilities Administration State Pay Range G06 USC Market Range MRC - $40,269 $49,330 $58,390 Anticipated Hiring Range $40,269 - $58,390 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• 8:00am-4:30pm, Monday to Friday
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Student Services

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Key Administrator

• Do you have experience managing and tracking large key inventories while maintaining accurate records?
• Have you worked with key control systems, lock changes, or electronic key box systems?
• Are you highly organized, detail-oriented, and passionate about maintaining secure access for thousands of residents?
• Do you thrive in a fast-paced environment where accuracy, accountability, and customer service are essential?

We Have the Job for You!

The Key Administrators maintains records of all Housing keys (issue and return), performs regular key audits, issues and tracks all temporary, construction, and permanent lock cores and lock changes, monitors electronic key boxes and key security, and is responsible for the procurement of key and core replacement. Take calls after hours if issues with keys. Serves as part of the on-call rotation supporting the Work Control area 24/7/365 operations.

Primary duties include:

• Responsible for all Housing Staff Keys (over 100 keys). Establish guidelines and procedures for key management within Housing, as approved by supervisor.
• Creates work orders for the purpose of documenting activities. Prepares and maintains records of installed locks, lock changes, key replacements, and other relevant information for over 30 buildings and over 8,000 residents.
• Responsible for the coordination and tracking of all lock/core replacements, including temporary, construction, and permanent cores.
• Responsible for entering new key codes when locks are changed and new keys are delivered for over 30 buildings, and responsible for working with electronic key box vendors for over 30 buildings.

Perks:

• Competitive salary + some of the BEST benefits you can find!
• 15 paid vacation days
• 15 paid sick days
• 13 paid holidays (including an extended December holiday)
• An engaging and collaborative environment.

https://www.youtube.com/watch?v=BALBcUSl7ck

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Experience with Work Management processes and programs.

Experience with Key Control.

Some experience with key monitoring systems, relevant IT experience a plus

Knowledge/Skills/Abilities

• High level of organization and customer service, interpersonal, written, and verbal communication skills. Excellent computer skills.
• This position has been designated as essential personnel during inclement/hazardous weather and other emergencies.

Job Duties

Job Duty

Responsible for all Housing Staff Keys (over 100 keys). Establishes guidelines and procedures for key management within Housing, as approved by supervisor. Maintains records of all keys and ensures complete accountability at all times. Performs regular audits of all key boxes and keys issued to staff a minimum of twice a year. Maintains electronic key box security.

Essential Function Yes Percentage of Time 30 Job Duty

Creates work orders for the purpose of documenting activities. Prepares and maintains records of installed locks, lock changes, key replacements, and other relevant information for over 30 buildings and over 8,000 residents. Prepares reports documenting activities, inventory, and costs. Maintains records of when keys are issued and returned. Responsible for tracking key returns when Housing staff leave the University.

Essential Function Yes Percentage of Time 15 Job Duty

Responsible for the coordination and tracking of all lock/core replacement, including temporary, construction, and permanent cores. Orders all replacement keys. Coordinates the re-keying of buildings. Tracks all costs associated with key and lock replacements. Takes calls after hours if issues with keys.

Essential Function Yes Percentage of Time 30 Job Duty

Responsible for entering new key codes when locks are changed and new keys delivered for over 30 buildings. Responsible for working with electronic key box vendors for over 30 buildings. Responsible for outage response for electronic key boxes. Takes calls after hours to deal with issues.

Serves as part of the on call rotation supporting the Work Control area 24/7/365 operations.

Essential Function Yes Percentage of Time 20 Job Duty

Performs other duties as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 06/26/2026 Job Close Date 08/11/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 11, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/208565 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a High school diploma or GED and 2 or more years of job related experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume

Optional Documents

• List of References and Contact Information